Opening
Finances
 Report
 New Digest $$
 Bingo License
New Year’s Eve Dance report
Station Report
 B Ball
 New Programming
 Pacifica Increase
Location Update
Valentine’s Dance
Anything Else
 
 

Bingo Acct   111.98

Checking
Beginning Bal  3988.47
Checks written
Auto Family Dollar 10.82
Auto Family Dollar 33.92
2275 Dan Sizemore 100
2276 Elk Power  250
2277 TG Griffith  50  gas reimburse for football
Ending Bal   3543.73

Checks written since this bank statement
2278 Tiff  F  140 reimburse for Halloween and before
2279 Senior Center 25
2280 Dan Sizemore 100
2281 D Derby  110   pay for Reduko
2281  BSW   2121.22 new EAS box
Deposit since last statement  575.00

Best guess as of Jan 6 2012  $1522.22

Bills Due
ELECTRIC  375  pd 300
WA WA   118  pd 118
Farm Store  49  pd 49
Tel   285  pd 200

Royalties are now due too

Prepared by aw
 
 

    Note: Dec 2011 minutes were not available for the Jan 2012 meeting.
    Present: Fred, Andy, Dave, Tiff, Kayla
       Discussion on possible locations for the 2012 season. Consensus of the group: we don’t have enough volunteer labor to make a move and maintain a larger presence. No vote but will stay in current leased location for now.
       Tiffany is handling the New Year’s Eve dance at the Senior Center. Discussion on food and activities. No vote
      WYAP has been given approval for $4000 in grants. Money has to be spent and receipts turned in for reimbursement.
      With Dawn sick, we’re in need of a replacement Bingo Guru. No one had suggestions for a new person.
       Munchies were had by all.

    Report prepared by Tiffany
 
 

Opening
Financials
 Budget Digest
 ACT, Gaye Evans leaving
 Valentine’s Dance Report
Station Report
 Gospel Hour, Rt 66, Vault, Bridgette
 Clean up time
 Josh and Brian
Sports
 B Ball
 Baseball and Softball season
Summer Activities
 Healthy Stuff
 Celebrations
 June Jams Acoustic
 Drive In Movie
 July Bingo
 August?
Public Comment
 
 

       Due to moderate temps, WYAP is almost thru the winter without any major freeze ups and outages. Special attention needs to made toward keeping the thermostat turned off when overnight temps will be above freezing and set on the lowest setting possible when colder temps are  expected. Such attention should really help with the power bill.
       In January the station added a great show, What’s the Frequency Kenneth?. With that addition, we are now offering a great stable of veteran newscasters on a daily basis including, Democracy Now, Letter & Politics from Washington, Ian Masters, Aljezra News, Behind the News (weekends) and the International Newscast. YAP is now offering about 8 hours per day of independent news and commentary shows between 7  and midnight, Monday thru Friday.
       Cold weather and scheduling conflicts have stopped many of the locally produced programs like AK94, Sports Circus, and Launch pad by Scottie. Thursday evenings’ Roundtable discussion show returned to the air last month with a new and improved format of having a special guest speaker weekly. The change has added structure and direction to the running program.
       With just a couple more basketball games to go, we’ve made it thru the season with excellent programming and only a few instances of Frontier DSL line drops. I think the number of drops was because the games were played on various nights of the weeks instead of just Fridays like during football season.
       Since going on the air as WYAP we have used a free service called No-Ip to keep our online presence up and running. Each month, someone has to renew the free status monthly via  receipt of an email and response on their web site.. Last Friday that someone had forgotten to the update and just before a very important B Ball game, we were knocked off the air by No-Ip. Had it not been for Pete’s quick work, we would not have been able to air the homecoming game.
      The cost to upgrade from free No-Ip to a paid service is around $20 per year, I plan to do that ASAP to prevent future outages.
       Last month the each Board member agreed to approach the community for new local programming. So far, no one has contacted the station about those much wanted additions.
    Report prepared by AW
 
 

106.98
Bingo Acct.

3543.73
Beginning Balance

Checks Written
13.52
Auto – Dollar General
24.63
Auto – Family Dollar
140.00
Ck #2278 Tiff F Reimburse for Halloween & Before
25.00
Ck #2279 Senior Center Rent Dance
100.00
Ck #2280 Dan Sizemore
110.00
Ck #2281 D Derby for Reduko
2121.00
Ck #2282 BSW EAS Box
300.00
Ck #2283 Elk Power
118.00
Ck #2284 Wa Wa
50.00
Ck #2285 Farm Store
 

565.00
Deposit Made
1106.36
Ending Balance

Checks written since this bank statement
200.00
Ck #2286 Telephone
100.00
Ck #2287 Dan Sizemore
20.00
Ck #2288 Beth Duffield (2.5 hrs)

260.00
Deposit Since Last Statement

1046.36
Best Guess as of 2/9/12
 
 

AGENDA
WYAP Board Meeting
March 12   5:30pm
At the Station
Everyone Welcome
 

Opening
Financials
    Beth Report
    Budget Digest request for 2012
    We’re Broke

Station report
   New Programs
   Losing Kayla
   Basketball season
   Jerry Hubbard
   Josh Shamblin
   Regional Basketball Game Royalty
   Baseball Season
   June Jams
   Celebrations

FCC New Licenses Coming in 2012

Bills Due:
385.29
Telephone
495.00
Advertising – Delta Communications
242.66
Electric
36.27
Wa Wa
Royalties Galore too

Prepared by bd
 
 

   WYAP has been airing the live Thom Hartman show from noon to 3pm Mon thru Fri.  As of today the air time has changed to 3 to 6pm Mon thru Friday. During Scottie and Kayla’s after school shows, they will have to pause the show and do their own thang followed by clicking the go button to resume the broadcast
  We also added the weekly 29 minute American Mosaic program from Pacifica. The offering is a first person offering from people across the USA and so far, is great.
   After many years behind the mic plus pulling more than her share during summer time shows and special events, we’re losing Kayla in May. It’s a sad day in radio land.
   Basketball season provided some of our most listened to times on 101.7FM There were a few hiccups.  Josh quit volunteering mid season. Jerry Hubbard stepped up to the plate and did well. Bas news is, he’s not interested in doing another season.
   This year the Lady Panthers made it thru sectional and Regional Tournaments into the States. Melinda Isacs allowed YAP to broadcast the Sectional game without paying royalties over the objections of some at the school. As required by WVSSAC, we did pay the $125 royalty for the Regional game. Once again, the community came together in short order and provided the $$$.  Great!
   Spring is here and time for CHS baseball action. TG is up for covering some of the games. I on the other hand am hesitant due to the botched up scheduling due to rain, umps showing up late, and teams delayed for various reasons. We need to discuss this.
   Celebrations and June Jams are here again. During the three Celebrations I hope to add riding lawn mower parades. For the Jams, I hope to  establish an All Star Kazoo band which will perform as the background band at the beginning of each show.
   We are in serious need of a work part, hooking up the EAS machine, and much more. Without additional volunteers, we’re in trouble

Prepared by A Waddell
 
 

101.98
Bingo Acct.
 

1106.36
Beginning Balance

Checks Written
7.95
Auto – DB NOIB COM VITALWERK
200.00
Ck # 2286 Frontier - Telephone
100.00
Ck # 2287 Dan Sizemore
20.00
Ck # 2288 Beth Duffield
50.00
Ck # 2289 TG Griffith

0.00
Deposit Made

728.41
Ending Balance

Checks written since this bank statement
125.00
Ck # 2290 WV SSAC
16.00
Ck # 2291 Beth Duffield (2 hrs.)

Deposits Since Last Statement
260.00
Deposit not made
220.00
220.00
B-ball Sponsors; Dan Sizemore, Central WV Aging – Hershel Shamblin, Michelle Bodkins, Jeanie’s Real Estate, Total Comfort LLC
70.00
   70.00
Donation; Star Communications – 20.00
B-ball Sponsor; Julie Derby – 50.00

1137.41
Best Guess as of 3/10/12

Bills Due:
283.97
Telephone
565.00
Advertising – Delta Communications
499.32
Electric
75.76
Wa Wa
125.00
SESAC Music License Account
263.00
ASCAP
312.00
Broadcast Music Inc.
Prepared by bd
 
 

Present: Fred Sampson, Pete Triplett, Elizabeth Sampson, And Waddell
Motion by Elizabeth, second by Fred, Financial Statement approved unanimously.
   Consensus to pay Pacifica $100 up front fee and $15 per month as is the agreement with Urssala at Pacifica. Discussion on paying all old bills. Decision to wait until final utility bill statements arrive before paying.  Go ahead and pay  USPO for one year for mail box. Andy will apply for Community Partnership grants for the station.
  Station Report: Avis Rose returned to the mic and is producing a Saturday afternoon Classic Country Show.  The only thing left to move from the old location are two basketball hoops. Basketball season is going very well with much improved sound quality and without buffering and drops.
  Motion by Fred , second by Dave to purchase two large outdoor signs.
  Discussion to dig up, find old bylaws, make copies, and email to Board
 
 

Opening
Minutes
Finances
 Financial Report
 Status of  2012 ACT grant
 Status of Budget Digest Grants
 Operation budget is shot
 BMI, SSEAC, 3rd One, and Insurance Due
Station report
June Jam vendor secured
Celebration Details
Begging For Dollars?
FCC LPFM License Chance Coming

Anything Else

End
 

    Projects still incomplete include changing the antenna over to the telescoping tower and hooking up the SAGE EAS box. Our Tele Co connection is willing to help with the antenna move but just hasn’t had the time when the weather is, was, dry. On the new box, it’s just a matter of making time which is in short supply.
   A dozen or so new PSAs have been added to the list in an attempt to freshen up our offerings. Additional sponsorship and membership inserts have been added to the playlist during the last three weeks.
  Last month WYAP added a union influenced pro labor daily hour program called Working Family Radio. After airing it a  10 times, it’s professionally done with issues close to home since the show originates in Pittsburgh.
  Scheduling wise, we’re now doing  an hour of news or documentary laced between music offerings.
  The Sports Circus Show has been off the air for the last couple months due to work schedule issues with Brian and staff.
  101.7 FM was unable to sportscast the CHS baseball season this year due to issues with getting enough free cell phone air time to cover the many hours of on the air.
   The main drive computer went down three weeks ago and left us off the air for about 20 hours until Pete could get to the station and remove some bogus unwanted crap. We appear good to go now with the unit operating A OK right now. No other broken gear to report at this time.
   With Summer fast approaching, we have to start working on the June Jams and Celebration programs. The hope is to add lawnmower parades during each Celebration and the Clay County All Star Kazzoo Band during each Jam.
   Also, the Welcome Center was taken out of service last fall when new neighbors moved next door to the station. After talking with the Town Service Man, I believe we can cheaply reconnect the much needed facility right behind the station where the sewer and water lines run toward the ravine.
   During this Board meeting, we need to discuss cost of the Welcome Center and purchase of  100 Kazzoos. Also, we have a $1000  and $2500 grant ready to use right now.  We need good suggestions and start the ordering process ASAP to have the gear here in time for the outdoor music season.
Prepared by A Waddell
 
 

101.98
Bingo Acct. Beg. Balance
1.00
Deposit Made 3/12/12
102.98
Bingo Acct. Ending Balance As of 3/31/12

728.41
Beginning Balance

Checks Written
125.00
Ck # 2290 WVSSAC – Broadcast Royalty
16.00
Ck # 2291 Beth Duffield – 2 hrs.
325.00
Ck # 2292 Elk Power
76.00
Ck # 2293 Clay Wa Wa
100.00
Ck # 2294 Dan Sizemore
35.00
Ck # 2295 El Deems – Grass Cutting

70.00
Deposit Made 3/12/12
220.00
Deposit Made 3/12/12
260.00
Deposit Made 3/12/12

601.41
Ending Balance

Checks written since this bank statement as of 4/7/12
300.00
Ck # 2296 Frontier – telephone (03/27/12)
0.00
Ck # 2297 VOID
16.00
Ck # 2298 Beth Duffield -  2 hrs. (04/07/12)

Deposits Since Last Statement as of 4/7/12
845.00
Deposit; 790.00 Donations/25.00 Bball Regional Sponsor/50 Bball Sponsor Reg Season

1130.41
Best Guess as of 4/7/12

Bills Due:
83.94
Telephone due 4/9/12
565.00
Advertising – Delta Communications
328.10
Electric due 4/20/12
39.25
Wa Wa due 4/20/12
125.00
SESAC Music License Account
263.00
ASCAP
316.52
Broadcast Music Inc.

Prepared by bd
 
 

Present: Tiffany F, Andy W, Elizabeth and Fred S, Dana P, and Dave D
   Motion by Dana, second by Elizabeth, motion passed to close the Bingo account since we no longer have a Bingo license
   Motion by Tiffany, second by Dave to pasy the $263 ASCAP fee. Motion passed
    No word on whether WYAP will receive ACT funding this year. Application was mailed Nov 2011.
    Financial report discussed. A $2500 Budget Digest grant is ready to use. Another $1000 grant will be ready to use  as soon as one more document comes to the County Clerk’s office.
   Liability insurance premium is due July 1st.
   Bd goal is to  get the Welcome Center moved into position and working for the Jam season. Pete agreed to work on installing the EAS system.
   Board agreed for Andy do presentations to various non profits seeking a group in the North and South to serve as “satellite” station sites if the FCC OK’s new low power applications in the future. Motion by Elizabeth, second by Dana, Motion passed to pursue two groups to participate.
  Priorities given for using grant funds. #1- outside speakers that aren’t heavy; #2 new  live booth computer; #3 purchase wireless mics for stage and discussion groups
 Meeting adjourned 7:45pm.
Minutes by Tiff
 
 

Opening
Station report
 Good Byes to Kayla
 Scottie Hiatus
 Welcome Center Needs
 Kazoo Band needs
 No new speakers yet
 No wireless mics yet
 Concessions
 Volunteer support
Financials
 Report
 Budget Digest
 ACT Success
Work Party Needed
 Stage Washing
 Flowers
 Move junk underground
 Basketball Courts
 New flags needed
Anything else of note?
 
 

  It tough to say good  bye to a long term YAP volunteer. After four years on the air and at most all station fundraisers and events, Kayla Farmer graduates from CHS this weekend and is heading off to college. She plans to move to Putnam County preparing for her first college semester. May 9th was her last show. She will be sadly missed.
  High schooler Scottie got in the grease with his Mother and has been grounded for the last month or so. With his summer booked solid with Upward Bound out of county travel, no Launchpad  McQuack until this fall.  Scottie says he would like to help with Jams if he’s in town.
  The Welcome Center needs to be hooked up if at all possible. D Sizemore said he had no problem with the facility being moved right behind the station. TT with the Town thought that location would make an easy hook up for sewer needs.
   The station is real short on funds but if we ain’t growing, we’re dead. We need to invest in kazoos for the All County Kazoo show band.
   A work party is desperately needed. Clean carpets, moved tons of stuff under the station, clean windows, clean the lot, and move PA system to station.
   Computer 2 in the live booth crashed last week. Pete was able to get it back up and running. The main puter is scheduled for replacement . Maybe we should consider two new live booth computers?
  YAP is also having trouble getting the web cams working; the automated temperature announcement  inserted in the playlist, and keeping the sound card refreshed so Edgar the talking Computer head can make announcements (keeps saying, bad sound driver)
   AW
 
 
 
 

102.98
Bingo Acct. Balance as of 4/30/12 (no activity)

601.41
Beginning Balance

Checks Written
300.00
Ck # 2296 Frontier – telephone
35.00
Ck # 2299 Brandi B. – grass cutting
 

845.00
Deposit Made 4/9/12

1,111.41
Ending Balance as of 4/30/12

Checks written since this bank statement as of 5/12/12
350.00
Ck # 2300 Black Diamond - power (5/7/12)
2,000.00
Ck # 2301 Peter Triplett– reimburse (5/9/12)
16.00
Ck # 2302 Beth Duffield -  2 hrs. (05/12/12)

Deposits Since Last Statement as of 5/12/12
2,075.00
Made 5/10/12 - 2,000.00 Budget Digest Grant/75.00

820.41
Best Guess as of 5/12/12

Bills Due:
181.56
Telephone due 5/10/12
565.00
Advertising – Delta Communications
115.05
Electric due 5/20/12
82.33
Wa Wa due 5/20/12
125.00
SESAC Music License Account
263.00
ASCAP
321.36
Broadcast Music Inc.
257.89
State Auto – Commercial Insurance – min. due 5/15/12
25.00
Sec. Of State – Annual Report due 6/30/12

Prepared by bd
 

Present: Tiffany F, Andy W, Elizabeth and Fred S, Dana P, and Dave D

   Motion by Dana, second by Elizabeth, motion passed to close the Bingo account since we no longer have a Bingo license
   Motion by Tiffany, second by Dave to pasy the $263 ASCAP fee. Motion passed
    No word on whether WYAP will receive ACT funding this year. Application was mailed Nov 2011.
    Financial report discussed. A $2500 Budget Digest grant is ready to use. Another $1000 grant will be ready to use  as soon as one more document comes to the County Clerk’s office.
   Liability insurance premium is due July 1st.
   Bd goal is to  get the Welcome Center moved into position and working for the Jam season. Pete agreed to work on installing the EAS system.
   Board agreed for Andy do presentations to various non profits seeking a group in the North and South to serve as “satellite” station sites if the FCC OK’s new low power applications in the future. Motion by Elizabeth, second by Dana, Motion passed to pursue two groups to participate.
  Priorities given for using grant funds. #1- outside speakers that aren’t heavy; #2 new  live booth computer; #3 purchase wireless mics for stage and discussion groups
 Meeting adjourned 7:45pm.
Minutes by Tiff
 
 

Opening
Finances
Financial Report
We’re Broke
Unpaid Bills
Membership Campaign
Sponsors
ACF Grant Letter Sent
Using Digest Grant

Jam Update
Turnouts
Sound System
Welcome Center

Station Report
Roho Show, Vicky Show
Loss of programming

Anything Else
 
 

102.98 Bingo Acct. Balance as of 5/31/12 (no activity)
1,111.41 Beginning Balance
 Checks Written:
16.00 Ck # 2298 Beth Duffield – 2 hrs. April
350.00 Ck # 2299 Elk Power - power
2,000.00 Ck # 2301 Peter Triplett - reimburse
16.00 Ck # 2302 Beth Duffield – 2 hrs. May
257.89 Ck # 2303 State Auto - 1/2 yr. insurance
35.00 Ck # 2304 El Deems – grass cutting
14.80 POS K-Mart – 5/21/12
290.44 POS Wal-Mart – 2 basketball court 5/21/12
54.75 POS Oriental Trading – Summer Jam 5/23/12
8.14 POS Go-Mart – 5/29/12
2,075.00 Deposit Made 5/10/12
80.00 Deposit Made 5/18/12
223.39 Ending Balance as of 5/31/12
 Checks written since this bank statement as of 5/31/12:
100.00 Ck # 2305 Danny Sizemore - rent (5/24/12)
25.00 Ck # 2306 Terry Allen – June 2 Jam (6/2/12)
16.00 Ck # 2307 Beth Duffield -  2 hrs. June (06/9/12)
10.60 POS Family Dollar – supplies (6/2/12)
 Deposits Since Last Statement (as of 6/9/12):
390.00 To be Deposited:
$350.00 (BB Court Donations: $150.00 Fred & Elizabeth Sampson; $200.00     Gary & Becky Arnold)
 $40.00 (Star Communications – sponsor)
41.00 To be Deposited:  $15.00 (water sales 5/26 & 6/2); $26.00 (raffle 6/2)
502.79 Best Guess as of 6/9/12
 Bills Due:
280.05 Telephone due 6/11/12
565.00 Advertising – Delta Communications (as of 4/26/12)
250.32 Electric due 6/20/12
118.23 Wa Wa due 6/20/12
82.33 Southern States 6/30/12
125.00 SESAC Music License Account
263.00 ASCAP
321.36 Broadcast Music Inc.
25.00 Sec. Of State – Annual Report due 6/30/12
Prepared by bd
 
 

   So far during this season….
   Our PA system is working fine. The process of getting the audio on the radio is something else. During the Memorial show the sound was good. Not so during the next program where a loud hum was noticed on the dial. Pete thinks it might be related to having an “amp” connected to the mixer board. For the June 9th program we set a mic in front of a stage monitor. We got the sound on the radio but one listener in Ivydale commented voices came across real loud while the music was faint and at times, would come and go.
   Volunteers musicians have all showed up on time. We have received no comments on the $25 token gift we’re offering this year but one musician from Weston said he appreciated the help on his gas bill.
    This year YAP added the Kazoo band. After three performances, it is a welcome addition, the crowd seems to laugh and enjoy the players, and it’s a great way to get audience participation.  We will need to order some more of the kazoos before the end of the season.
   We have four sponsors in 2012. Invoices ($50each) will go out at the end of the month.
   The WV Tourism office has provided the station several handout brochures as well as lapel pins. Leftovers from the bingo operation are also being handed out. We should have enough of each to make it thru June and hopefully can restock with other freebees for the Labor day Celebration.
  Whether it’s 90 degrees or 65, crowds have been light. Flyers have been put up, the kiosk & marquee are being used, and newspaper ads have been published. Even with weather cooperating, not sure of the reason for the small turnouts.
  The CHS concessionaires have showed each night and say they are doing well. The first night they ran out of supplies after selling 63 hot dogs.
   With Tiff (and Keith) away from service two nights, it has been very helpful to have Fred, Elizabeth, Dave, and Pete available to make up the shortfall.
   Eagle did most of the diggin to reroute the service connections for the Welcome Center. Unfortunately additionally shovel work was needed. As of today, the hard part is done ($25 to Ed Deems and helper). The main line if ready to be cut into and connected to the new plumbing.
  With rock n roll planned for the final June Jam, we continue to offer great outdoor offerings and at the right price.
 
 

Present: Dave D, Elizabeth and Fred S; Pete, Andy
May 14 2012
   Station Report motion by Dave, second by Elizabeth, passed. Fred and Elizabeth agreed to donate $$ for a new outdoor basketball court.
   Motion by Fred, second by Andy to go to the Bank of Gassaway for a gap funding loan for Budget Digest grant totaling $2500. Motion passed.
   WYAP will form a  kazoo band for June Jam as a stage band. Fred S will be the Band Director. 4 doz kazoos will be ordered.
    Board consensus to pay the minimum bill pay outs including the lot rent .
   Discussion on approaching volunteer groups in the northern and southern end of the county to serve as satellite stations when the FCC opens the license widow for low power stations. Andy will approach Lizemore  and Big Otter FDs first.
   No vote but consensus to donate $25 to each band that performs during the 2012 June Jams.
  6:455 adjourn.
 
 
 

102.98   Bingo Acct. Balance as of 6/30/12 (no activity)
223.39 Beginning Balance
Checks Written:
100.00 Ck # 2305 Dan Sizemore - May Rent
25.00 Ck # 2306 Terri Allen - Jam
16.00 Ck # 2307 Beth Duffield - 2 hrs. June
25.00 Ck # 2308 Joe Nutter - Jam
35.00 Ck # 2309 El Deems - grass cutting
25.00 Ck # 2310 El Deems - ditch digging
10.60 POS Family Dollar - 6/5/12
19.00 POS PayPal Mike Singe - 6/20/12
8.14 POS Go-Mart 6/25/12
31.98 POS Oriental Trading 6/25/12
41.00 Deposit Made 6/12/12 390.00 Deposit Made 6/12/12 750.00 Deposit Made 6/22/12
 1108.67 Ending Balance as Of 6/30/12 (*statement for 7/30/12 unavailable)
Checks written since this bank statement as of 5/31/12:
25.00 Ck # 2312 Blue Maggie (06/23/12)
100.00 Ck # 2313 Dan Sizemore
400.00 Ck # 2314 Delta (06/30/12)
25.00 Ck # 2315 Tax Annual (06/29/12)
275.00 Ck # 2316 Electric (07/09/12)
120.00 Ck # 2317 Water (07/09/12)
380.00 Ck # 2318 Telephone (07/09/12)
16.00 Ck #2319 Beth Duffield - 2 hrs. Jul/Aug (08/11/12)
Deposits Since Last Statement (as of 8/11/12):
195.00  Deposit Made 7/12/12 (50.00 Sponsorship - Krajeski)
 (125.00 Jam 50/50) (20.00 Donation - Star)
475.00   Deposit Made 7/20/12 (100.00 DEFABIO) (375.00 Delta) 437.67   Best Guess as of 8/11/12
100.96
550.00
86.99
41.81
143.51
125.00
263.00
321.36
Prepared by bd
Bills Due:
Telephone due 08/09/12
Advertising - Delta Communications (as of1/7/12)
Electric due 7/20/12
Wa Wa due 7/20/12
Southern States 7/31/12
SESAC Music License Account
ASCAP
Broadcast Music Inc.
 
 

Present: Fred and Elizabeth S, Dave D, Andy, Pete
  Motion by Dave , second byf red, to approve the financial report. Decision made to pay the bare minimum utility  bills.
   The membership campaign has not got underway  due to Andy dragging his feet getting the information to Beth. Elizabeth wants added to the pledge letter: donation at any level and  you don’t have to volunteer at the station to be a member.
  Fred and Elizabeth agreed to loan the station the money to purchase the Bose PA equipment instead of going to a bank. Motion by Dave, second by Andy, to accept the $2500 loan from Fred and Elizabeth S
    Discussion on the light turnout during jam and Celebrations. Dave thought people are going other places instead. Fred felt the problem was with Andy. Pete thought there were more opportunities now than a few years ago.
   Two new basketball courts are now in use compliments donations from the Sampsons and Shipleys. Thanks
 7pm Adjourn
 
 

Opening
 Minutes
  Station Report
Financials
 ACT Changes Sept 13
 Sponsors Summer
 Sponsors Football
Celebration
 Parade?
 Games
 Concessions
Work Undone
 Tower
 EAS
 Station transmitter
 Generator
Anything else?
 

  DHHR worker Michele Cottrell began work at the station July 27th. Her schedule is Monday thru Thursday from 9 to 3pm. After a week or so of training and effort, Michele is doing very well with a good on air voice. Not sure how long we’ll get to use her, but while we’ve got her, a bunch of new PSAa are being recorded. She also does an afternoon Michele’s Mix show. Listen in when you get the chance
  Jim Ryan continues his RoHo Show Wed and Friday’s beginning at noon. The hour long program includes music of his choosing plus excerpts from area newspapers and commentary. So far, a great long content show, much needed at a community radio station.
   Rounding out the summer offerings is Dave Derby who has been averaging a twice a week, three hour show, Dave’s Time Tunnel.
  The two computers in the Live Booth continue to give us fits. Computer 2 often is in need of rebooting. That’s the unit that also drives a web camera which has been on the fritz for months.
  Our new Bose PA system has been used three times so far and is a big improvement over the old speakers. Listeners in the parking lot remarked what a big chance it made when put in use in June.
  In the way of repairs, there haven’t been. The antenna behind the station remains leaning after the June 29th storm. The tower at Pete’s remaining leaning after that same storm. As for hooking up the EAS and transmitter or checking out the generator, just hasn’t been done yet.
  Event wise, WYAP hosted an old vehicle cruise in Aug 3. With  25 or more cars in the lot, beautiful weather, Dave doing the DJ duties, and CHS girls doing concessions, it was an excellent evening for the station.
  Football season is right around the corner. The sportscast gear is ready to go this year.   TG will once again head up the sportscasts and wants to air the five home games and 2 away games (Braxton and Nicholas). Our sponsor campaign kicks off next week. If TG can work out the two away games, YAP needs to come up with the royalty fees and some gas money .
   Welcome to Fall
AW
 
 
 

102.98   Bingo Acct. Balance as of 6/30/12 (no activity)
223.39 Beginning Balance
Checks Written:
100.00 Ck # 2305 Dan Sizemore - May Rent
25.00 Ck # 2306 Terri Allen - Jam
16.00 Ck # 2307 Beth Duffield - 2 hrs. June
25.00 Ck # 2308 Joe Nutter - Jam
35.00 Ck # 2309 El Deems - grass cutting
25.00 Ck # 2310 El Deems - ditch digging
10.60 POS Family Dollar - 6/5/12
19.00 POS PayPal Mike Singe - 6/20/12
8.14 POS Go-Mart 6/25/12
31.98 POS Oriental Trading 6/25/12
41.00 Deposit Made 6/12/12 390.00 Deposit Made 6/12/12 750.00 Deposit Made 6/22/12
 1108.67 Ending Balance as Of 6/30/12 (*statement for 7/30/12 unavailable)
Checks written since this bank statement as of 5/31/12:
25.00 Ck # 2312 Blue Maggie (06/23/12)
100.00 Ck # 2313 Dan Sizemore
400.00 Ck # 2314 Delta (06/30/12)
25.00 Ck # 2315 Tax Annual (06/29/12)
275.00 Ck # 2316 Electric (07/09/12)
120.00 Ck # 2317 Water (07/09/12)
380.00 Ck # 2318 Telephone (07/09/12)
16.00 Ck #2319 Beth Duffield - 2 hrs. Jul/Aug (08/11/12)
Deposits Since Last Statement (as of 8/11/12):
195.00  Deposit Made 7/12/12 (50.00 Sponsorship - Krajeski)
 (125.00 Jam 50/50) (20.00 Donation - Star)
475.00   Deposit Made 7/20/12 (100.00 DEFABIO) (375.00 Delta) 437.67   Best Guess as of 8/11/12
100.96
550.00
86.99
41.81
143.51
125.00
263.00
321.36
Prepared by bd
Bills Due:
Telephone due 08/09/12
Advertising - Delta Communications (as of1/7/12)
Electric due 7/20/12
Wa Wa due 7/20/12
Southern States 7/31/12
SESAC Music License Account
ASCAP
Broadcast Music Inc.
 

Bd Meeting Minutes June 14 2012
Present: Fred and Elizabeth S, Dave D, Andy, Pete
  Motion by Dave , second byf red, to approve the financial report. Decision made to pay the bare minimum utility  bills.
   The membership campaign has not got underway  due to Andy dragging his feet getting the information to Beth. Elizabeth wants added to the pledge letter: donation at any level and  you don’t have to volunteer at the station to be a member.
  Fred and Elizabeth agreed to loan the station the money to purchase the Bose PA equipment instead of going to a bank. Motion by Dave, second by Andy, to accept the $2500 loan from Fred and Elizabeth S
    Discussion on the light turnout during jam and Celebrations. Dave thought people are going other places instead. Fred felt the problem was with Andy. Pete thought there were more opportunities now than a few years ago.
   Two new basketball courts are now in use compliments donations from the Sampsons and Shipleys. Thanks
 7pm Adjourn
 
 

102.98
Bingo Acct. Balance as of 7/31/12 (no activity)*

1,108.67
Beginning Balance*

Checks Written:
100.00
Ck #2313 Dan Sizemore – June rent
400.00
Ck #2314 Delta - Advertising
25.00
Ck #2315 WV Sec of State – Annual reporting fee
275.00
Ck #2316 Elk Power
120.00
Ck #2317 Clay Water
380.00
Ck #2318 Frontier - Telephone
204.47
POS Computer Geeks www.geeks.comca

195.00
Deposit Made 7/12/12
475.00
Deposit Made 7/20/12
274.20
Ending Balance as of 7/31/12*

Checks written since this bank statement (as of 9/8/12):
16.00
Ck #2319 Beth Duffield 2 hrs. Jul/Aug (08/11/12)
100.00
Ck #2320 Dan Sizemore – July rent (08/14/12)
25.00
Ck #2321 Brenda Morris (08/24/12)
2,384.79
Ck #2322 Sampson’s reimburse (09/07/12)
16.00
Ck #2323 Beth Duffield 2 hrs. Sept (09/08/12)

Deposits Since Last Statement
2554.79
Deposit Made 09/08/12; (2,384.79 – Budget Digest) (50.00 – Delta Sponsor Jam) (50.00 – Dave Walker Sponsor Jam) (20.00 – Donation Star Communications)

287.20
Best Guess as of 9/08/12*

Bills Due:
25.00
Sec of State Penalty for late filing (before 10/31/12)
100.96
Telephone (due 8/09/12)
585.00
Advertising – Delta Communications (as of 8/06/12)
170.11
Electric (due 8/20/12)
81.80
Wa Wa (due 8/20/12)
145.65
Southern States (due 8/31/12)
44.00
USPS PO Box Fee (6 month - $22.00 due 8/31/12)
125.00
SESAC Music License Account
263.00
ASCAP
335.56
Broadcast Music Inc.

*NOTE: Bank Statements ending 08/31/12 were unavailable at the time of report 9/8/12
Prepared by bd
 
 

Present: Elizabeth and Fred S, Dave D, Andy W. Dana P

Motion by Andy, second by Elizabeth, motion passed to approve the April 2012 meeting minutes
Motion by Elizabeth, second by Andy , motion passed to approve the May 2012 meeting minutes
Motion by Andy, second by Dave to approve the amended ($2500 to $2300) May 2012 meeting minutes. Motion passed
Motion by Elizabeth, second by Dana to approve the Station report as presented.
During the station report updates: the emergency generator is once again working, the transmitter and equalizer ( for emergencies only) is almost ready to put in service; the outside antenna pole was bent during the recent storm with suggestions made to replace it with  metal water line pipe, 22 feet long.  See station report on wyap.com
Finances: ACF has changed their grant application process to include a pre application requirement due by Sept 13 2012 this year. WYAP will apply. Discussion on dire straits and the need to continue just paying the minimum amounts on utility bills. Request to include total bills due on future financial reports. Motion by Dana, second by Dave , motion passed to approve the Aug financial report.
 We’re in need of a concessionaire for the Labor Day Celebration slated for Sept 1st.  Discussion on having parking lot games and a parade during the Saturday evening celebration. Consensus, will have games and parade if  there’s enough volunteer help.
  Tiffany plans to organize and build a parade float for the Apple Festival in Sept
  Discussion on various work party needs with a tour of the station changes.
Meeting adjourned 6:50pm
Aw
 
 

Opening

Station Report
 Fred: Mr Burge, Trish Chafin
 Haunted House
Christmas Float / Parade
Christmas party or New Year’s Eve?
 

Financials
 Report
 Budget Digest
 Balance of $2500
 $1000
 $4000
 $4000
 Emergency funding
 Possibly moving operation

Winterize the place
 

 
     Since last report, our daytime DHHR worker Michele moved to another state.  We are once again without a weekday voice on a regular basis.
   Jim Ryan and Dave Derby continue excellent programming.
  Program wise, in Sept, WYAP added a 60 minute independent rock artist show called Best of British Rock; and the new 1 minute, daily,  Consumer affairs program.
   A long overdue improvement came last month when YAP was able to hold 100 online listeners at any time, 24/7. The program is called Stream my Station and has a cost of $25 per month. Several listeners have emailed to say how much better the football season sportscasts are now that they can actually hear it without buffering and skipping. After this and the basketball seasons, we can opt out of the service to save $$$.
  No equipment broke in Sept. However, Pete had to go thru live booth puter 2 and reformat the thing.
   We do not have an update on the FCC plans to open the license window.
aw
 

102.98
Bingo Acct. Balance as of 8/31/12 (no activity)*
102.98
Withdrawal (10/1/12)
0.00
Balance – Account Closed

274.20
Beginning Balance*

Checks Written:
16.00
Ck #2319 Beth Duffield 2hrs Jul/Aug Financials
25.00
Ck #2321 Brenda Morris – Pole for Tower
25.00
POS Stream My Station Paypal

208.20
Ending Balance as of 8/31/12*

Checks written or outstanding (as of 10/10/12):
100.00
Ck #2320 Dan Sizemore – July rent (08/14/12)
2,384.79
Ck #2322 Sampson’s reimburse (09/07/12)
16.00
Ck #2323 Beth Duffield 2 hrs. Sept (09/08/12)
82.00
Ck #2324 Clay Water (9/14/12)
37.00
Ck #2325 USPO (9/14/12)
100.00
Ck #2326 Dan Sizemore – Sept rent (10/2/12)
171.00
Ck #2327 Black Diamond Power (10/5/12)
201.00
Ck #2328 Frontier Communications (10/5/12)
16.00
Ck #2329 Beth Duffield 2 hrs. Oct (10/10/12)
25.00
POS Stream My Station (9/15/12)
25.00
POS Stream My Station (10/2/12)

Deposits Since Last Statement (as of 10/10/12)
2554.79
Deposit Made 09/08/12; (2,384.79 – Budget Digest) (50.00 – Delta Sponsor Jam) (50.00 – Dave Walker Sponsor Jam) (20.00 – Donation Star Communications)
102.98
Deposit Made 10/01/12  Transfer from Bingo Acct.
324.99
Deposit Made 10/2/12 (40.00 – Donation Star Communications) (50.00 Total Comfort Jam Ad) (50.00 Updegrave Football Sponsor) (50.00 Bank of Gassaway)

33.17
Best Guess as of 10/10/12*

Bills Due:
25.00
Sec of State Penalty for late filing (before 10/31/12)
99.65
Telephone (due 10/10/12)
645.00
Advertising – Delta Communications (invoice dated 8/31/12)
111.69
Electric (due 9/20/12)
39.71
Wa Wa (due 9/20/12)
147.79
Southern States (due 9/29/12)
125.00
SESAC Music License Account
263.00
ASCAP
335.56
Broadcast Music Inc.

*NOTE: Bank Statements ending 09/31/12 were unavailable at the time of report 10/10/12

Prepared by bd
 
 

Finances
   Danny Sizemore Response to Email
   Selling the trailer
   Yard Sale $160
    Dec 8th Yard Sale?

CAEZ Proposal
CAEZ Director Update Nov 15
  Location in building, possible board revote, Glenville taking 2 rooms

Moving equipment to new location
Storing equipment, where?

Dec 8 Parade
   Tiff, Jim, Kazoo, Fred in convertible

Moving Bingo gear

New Year’s Eve party?
 
 

Opening
Financials
 Nov Donation
 B Ball Sponsors
 Budget Digest
Station Report
 New Programs
CAEZ Bd Decision
 Moving
 Selling Trailer
New Year’s Eve Dinner