MINUTES
CLAY COUNTY COMMUNICAIONS
P. O Box 954, CLAY, WV 25043
BOARD MEETING MINUTES
NOVEMBER 12, 2006
Present: Fred Sampson, Andy Waddell, Dave Derby,; Elizabeth Sampson,
Peter Triplett Meeting
called to order by VP, Fred Sampson (P.Triplett,
Pres. Came later)
Minutes from previous mtg. 10/14/06, read, moved by Derby, second by
Waddell, Minutes approved.
Treasurer’s report by Waddell; Still owe Peter Triplett $20.00.
No checks
written in October; one auto w/d. On hand $200.00 ; Dave
moved/ Liz
second, approval report; motion carried.
General Information presented: Mission WV does not have
computer fo
giveaway. Fred talked with Francis Fisher briefly but needs to follow
up
Window for full power is March 2007.
Grant application : ACT completed, mailed on time. Entire
grant is on
CD with copy of grant in drawer under A for ACT. Asked for $4,000,
which is what we received from CORA. It is for general operations.
Will
need to give eport.
Greater K valley grants request due in February.
Training coming up December 2 & 3 for Free Speech./ media justice.
Looking to have about 6 participants. A couple persons from WV State,
environmental, etc. Trainers coming in from DC will stay at Curry
Cabin.
We have grant money specifically to cover cost.
In February there is a workshop in Knoxville, Hilton for additional training.
Andy Waddell believes he may attend. He will get add. Information.
Looking for 5 basketball sponsors at $50.00 each for $250.00
Voted to
give Linda & Joe donation for 35.00. Phil Dobbins donated
$25.00. Dave
moved / Liz seconded; motion carried.
Ladies Basketball announcers ==Dale and Linda, Brian King.
????
No sponsors for Mens basketball yet.
There will be 12 home girls; and 12 home Boys game.
Need 1 add. Set ear phones. With Beth & Luke planning to return
to do a
show. Liz moved, Dave seconded to purchase. Motion carried.
Andy will
purchase.
Engineer in Pocahontas Co said can’t use circular antenna. Andy will
get
with Fayette LP. We will go ahead and borrow the circular and try
it out.
To make application for higher power will need to discover frequency.
Will
need Engineer to search for this frequency. Fred will check with
Dr. Cercone
to discuss this need and see if he can help us and direct us.
Motion by D. Derby, 2nd by Andy that we would pursue higher watt /full
power application in new window in Spring. Motion passed.
Board agreed that we will remain on Triplett Ridge and will try the different
circular antenna there. If can’t borrow a used one will purchase
a used
circular.
Dave moved, Liz seconded, for Andy to buy new audio cables for work
station. Motion carried.
Curtains will be obtained for windows, Room B. Work party scheduled
for
11/28/06. Christmas party will be on a Sat. middle of
December. Exact
date will be determined. It will be from 3 to 6 pm.
Next Board Meeting scheduled for Monday, January 8th
at 5:15 PM.
Meeting Adjourned.
Submitted by Elizabeth Sampson, Secretary
Corrections Jan 8 2007, underlined AW
CLAY COUNTY COMMUNICATIONS
P. O Box 954, Clay, WV 25043
BOARD MEETING MINUTES
October 14. 2006; 1:00 PM
Present: Fred Sampson, Elizabeth Sampson, Andy Waddell, Peter Triplett,
Sarah Goode, and Dana Perkins
Meeting called to order by VP, Fred Sampson. Motion by Andy W.,
second by Liz S. to approve minutes of board meeting of 9/9/06. Motion
carried.
Treasurer’s Report by Andy W. David moved to accept report, 2nd by
Peter T. Motion carried.
Had 5 sponsors for football. $250. raised. Have
reimbursed Peter
$170.00 and still owe him $20.00 We need to review
with reference to
board election, officers, etc. Also Review status of SOS records
prior to next
meeting. Appalachian Community Trust has second grant opportunity;
deadline 11/06/06.
Received $250.00 from ACT for training weekend Free Speech project.
Curry’s cabin in Clay Co. could be available. Two women (1 Pittsburgh
and
1 from D.C) would be coming. Sat. and Sun. Training. Participants
would
include WVEA, Frank Y and Julian Martin, Environment, 2 WV State and 2
Marshall, Liz, Social Work issues; perhaps others
Andy moved, Dana second, Liz to check with Mission WV for possible
two computers. Pen. IV or newer. Motion carried.
Station report by Andy W. Antenna needed badly.
Tentatively Oct 30 work party, Monday at 9:00 AM. Will proceed with
underpinning. Check prices Farm Store. Tin approx $6.00 per sheet
30” by
60”. Also Peter will check with David Goode where there might be
available
spare metal roofing that could be used.
Andy reported that to get a noncommercial, full power, station thru FCC
would require an engineer. Window for application would be in Spring.
Fred will talk with Francis Fisher to se if he can give us help.
Also, it was
mentioned that Dr. Cercone and Don Musselmen could be of help.
The board has agreed to change meeting day to Mondays. Next
meeting
set for November 13, 2006 at 5:30 PM Meeting adjourned.
Submitted by Elizabeth Sampson, Secretary/Treasurer
Clay County Communications
Bd Meeting
Minutes
Sept 9 2006 1pm
Present: Fred Sampson, Elizabeth Sampson, Andy Waddell, Peter Triplett,
and Dave Derby
Opening by Pete Motion by Fred, second by Dave
Derby, motion
passed to accept the August minutes
Financial report presented. WYAP’s operation is around $306 per month
but needs to get down to $200 per month to stay in budget. Discussion.
The wireless internet connection is not working which requires us to use
$50
per month Frontier. Consensus no vote, for Andy to send an appeal letter
to
Frontier seeking reduced rates.
Paperwork given to County Clerk August 31 2006 for our 2004
Budget
Digest grant. We turned in over $5100 in expenses. Motion by Fred, second
by Andy to pay interest on our digest bank loan if the funds don’t arrive
by
due date. Motion passed.
Andy brought to the Board’s attention needed changes with the Summer
Jam program. The music was great, the new location was much better than
the old triangle, and safety concerns appear to have been met. By the end
of
our first season in the Fas Chek parking lot, we were crowding the store
for
parking spaces. Andy suggested we either move the jam or start it after
the
store’s normal business hours. To start later in the evening, we need to
add
lighting and a canopy to the new stage. Consensus, no vote, to move Summer
Jam 2007 to later in the evening. Additional
comments included: the need
for a ramp for senior musicians and a working restroom.
The station report was presented to the Board. Last month we added a
used Realstic mixer. Recommended: purchase a circular antenna, NOT
purchase the Raduga software, and a need to set financial priorities. Pete
said
the antenna was low priority but he continues to monitor ebay for a used
unit.
Lengthy discussion on broadcast problems with Summer Jam. During most of
the shows, the audio was very poor or non existent on the FM dial. The
problem is with the transmission thru the DSL line. No decisions made,
no
vote.
Discussion on WYAP involvement with the Apple Festival. We will do hourly
updates with live interviews with the Festival staff. The Queen will provide
Apple PSAs. Due to the problems associated with live music shows, we will
NOT broadcast the Sunday Gospel sing.
Our request for Business Development Authority assistance in writing a
Flex E Grant was turned down. Elizabeth will head and Andy will assist
in
writing a grant for a wheelchair access and a welcome center.
A work party is scheduled for Sept 21st. Projects include: better
foundation (cinder block), winterizing window and door seals. We also need
to underpin ASAP to meet insurance requirements.
Motion by Fred, second by Dave to reimburse Peter for all the new live
booth equipment, $190.00.
Andy is to call Sarah to see if she will be our Thank You lady. If Sarah
can’t do it, Fred said he would be the backup person.
Motion by Fred, second by Dave to purchase Gino’s gift certificates for
those that performed during Jam 2006. Motion passed.
Motion by Andy, second by Dave to put Elizabeth Sampson on the
Board as Sec/Treasurer replacing deceased Gene Perkins. Motion passed.
Minutes prepared by A Waddell
WYAP Bd Meeting
Aug 12, 2006 1pm
MINUTES
at the station
Present: Peter Triplett, Fred Sampson, Dana Perkins, Dave Derby &
Andy Waddell
Motion by Dana, second by Fred to approve the financial report as
presented. Motion passed. $500 will be deposited in savings ASAP.
Motion by Fred, second by Dana to reimburse Peter for a CD player $60,
mic stand $45; Audio cables $32; and mixer board $20. Motion passed
Discussion on the need for back up equipment at the station. Items:
one
faster computer, back up battery power supply for live booth; install copper
ground rods for the live booth; need to run a second phone line to room
A or
B; need for s small 20 watt transmitter; and hook up the gas generator
in
preparation for winter conditions. No decision made.
Station report given which included: FCC OKed the antenna move and
wattage reduction. Fred will contact Mr Cercone seeking info on FCC appeals
on watts allowed and Pete will begin looking for a used circular antenna.
FM
audio during Summer Jams sucks. Some unknown technical glitch. No
answers yet.
Motion by Fred, second by Dana to send out thank you letters and some
small stipend (manager discretion) to each Summer Jam performer to defray
gasoline expense. Motion passed.
Motion by Andy, second by Dave to increase insurance to include new
office trailer. Motion passed
Work Party is planned for Aug 24th. Fred will call Paul on availability
of
used cinder blocks for underpinning. A budget was set ( no vote) of $100
for
the work party (blocks, etc.)
Motion by Dana, second by Fred to have Danny Neal fix the HVAC
system at the trailer ($250). Motion passed.
Discussion on needing the bathroom hooked up. No decisions with Andy
checking with RT and Town maps to see if there was ever a house with
“city” water where the station is now. Deposits for sewer and water will
be
$570.
Consensus: will not purchase a used canvas awning for the stage area; will
start looking for used underpinning; and, will start looking for
a used circular
antenna ($75).
minutes prepared by A Waddell
Consensus to do Sunday programming ( Gospel mix) until 2pm each
Sunday followed by existing discussion group shows.
The Board was informed that a non commercial, high power, FM radio
license window will open in early 2007. The up to 100,000 watt licenses
will
be awarded as long as there are no interference issues. No decision but
Board
will start looking at grant possibilities ($100,000) in going full power.
Mention made of potential public access TV stations coming on local
cable companies.
A letter for assistance was mailed to the Business Development Center
concerning $5000 in funding for a County Welcome Center including
a
wheel chair ramp, interior furnishings, and brochure racks.
Motion by Andy, second by Dave to budget up to $75 for outdoor lighting
near the front and back doors. Motion passed.
Meeting adjourned 3pm.
Board Meeting
MINUTES
July 15 2006 1pm
Present: Sarah Goode, Paul Myers, Lindy Myers, Fred Sampson,
Andy Waddell, Dave Derby, Peter Triplett
Motion by Fred, second by Dave to approve May meeting minutes.
Motion passed unanimously.
Final CORA check (partial) arrived as did ACT training grant check.
Andy felt there was about $400 left from the $5000 Budget Digest grant
after purchasing and rebuilding the office trailer. Motion by Fred,
second by Paul to approve the financials as presented. Motion passed
unanimously.
The first Summer Jam was held last week at the Courthouse. Big
turn out, lots of fun and good music but the sound on 101.7Fm was
bad. No answers were given for the bad audio over the airwaves. Some
problems getting musicians due to high gasoline prices.
During the station report: the wireless internet system is not working
out, bad signal strength; the basics of the recent move to the FasChek
parking lot is over, Team YAP came thru and worked their butts off
during the move; the stage is complete minus a wheelchair ramp.
Morgan Triplett volunteered to hook up our electric service. Danny
Neal will check out our HVAC at the trailer. Andy will contact the BDA
about grants available to turn room B into a welcome center. More
information is neded before we build a wheelchair ramp.
A work party is scheduled for Tuesday to clean out the old station
building.
ACT has contacted WYAP about a possible grant to do on air social
justice programming. Paul Myers is securing cinder blocks to better
level up our new trailer. Before the next meeting, we need to get info
on
hooking up water and sewer service. Andy will call the Town office.
Fred left early. Andy mentioned the need for a thank you person to
handle that paperwork. Internet and email very important.
Adjourn 2:14pm
Minutes prepared by Andy Waddell
June Board Meeting Minutes
June 10 2006 1pm
Present: Fred Sampson, Peter Triplett, Dana Perkins, Teresa Kerns.,
Andy Waddell
Fred opened the meeting. May minutes were not available. Board
packets were handed out. Financial crisis discussed. WYAP has had zero
reply from the Spring appeal letter campaign. We gained three news
members in May 2006. We received the Dec 2005 CORA monthly
check. More help is needed in writing grants (Toyota and ACT)
Andy presented the station report. No major equipment issues to
report. The Peavey PA needs repairs before Summer Jam season.
Consensus to repair the PA system.
Discussion turned to moving the station before Jams begin. All possible
locations for the station have turned us down. Looks like we will
use
Budget Digest grant dollars and buy an office trailer. So far, RT and
Robin Sizemore have Oked moving a trailer to the Fas Chek of Clay
parking lot. Possible trailers include one Paul Myers knows about and
Eddie Johnson’s trailer at Clendenin. Andy will check with Jim Shaffer
about a possible donation of a trailer. Absolute
drop dead date for
the move: June 15th. If we don’t have concrete plans for a move by that
date, we will stay at the triangle until fall.
Group consensus, whether we move to a new location or not,
Summer Jams will begin July 1 2006. Liability insurance has been
secured from Ficon Insurance of Charleston. FCC application to move
the antenna will be submitted online and the antenna will move to a
shed on Triplett Ridge. No vote, just consensus.
Motion by Andy, second by Fred, to appoint Dave Derby to the
Board. Motion passed unanimously.
Minutes prepared by Andy Waddell
May 13 2006 1pm
WYAP Board Meeting
MINUTES
Present: Gene Perkins, Fred Sampson, Andy Waddell, Peter Triplett, Dana
Perkins, Gene
Perkins, and Luke Gallaher (left early).
Meeting opened by Peter. No changes to agenda.
March and April minutes approved, Motion by Dana, second by Fred. Motion
passed
unanimously.
Financial discussions on membership campaign and appeal letter campaign.
5 new
members in April. Four appeal letters mailed out. No response to date with
follow up calls
by Fred. Consensus to continue the appeal letter campaign and continue
looking for new
grant opportunities. ACT grant discovered with technical assistance grant
for FSRN
training weekend applied for ( $250). Fred donated $20 for USPO stamps
for campaign.
Discussion on need to keep monthly operation expense around $225.00. Motion
by Fred,
second by Dana to approve the Financial report as presented.
General discussion on needs for Summer Jam including, new tarps, new sign
and
moving the stage back from storage.
Station report by Andy. Equipment operating and signal constant. No DHHR
nor CCHS
kids from Youth Program and none expected this summer. Need to move tower
and
antenna to higher location for great coverage area. Dave Derby
is a new volunteer at the
station. Jim Creel is moving to Charleston. Motion by Fred, second
by Dana to repair the
Peavey PA head for Summer Jam series. Motion passed unanimously.
Fred donated $20 for USPO stamp purchase for membership campaign. More
addresses
are needed to continue. PEte said he would dig up addresses from voters
lists. No response
from appeal letter mailed out. $20 alloted for new flowers at station.
No vote on purchase.
Summer Jam scheduling in progress. Consensus to hold off Summer Jams until
a safer
quieter location can be found. Priority one is a ridge top location
with tower on same
location. Priority two is a downtown location with tower and antenna on
Triplett Ridge. A
office trailer may be available in the Bomont area. Paul Myers is checking
on the
availability and price.
Motion by Gene second by Fred to pursue a bank loan of $5000 for
purchase of trailer,
refurbishing trailer, moving trailer, and interior broadcast equipment.
Loan to be paid
back from 2004 Legislative Budget Digest grant of $5000. Motion passed
unanimously.
Discussion on how important Summer Jams are for PR purposes, increased
gas prices
may affect number of performers this year, the Youth Advantage Program
closing down
under HRDF operation, no new CWEP workers in offing, need for additional
volunteers at
the station, the need for a Thank You person, and the need to have a work
party/yard sale
at station. No decisions made Meeting adjourned at 3pm
Minutes prepared by Andy Waddell
March 11 2006 Bd Meeting
Minutes
Present: Fred Sampson, Peter Triplett, Avis Rose, Dana Perkins, Andy Waddell,
Gene
Perkins
Pete opened the meeting. Avis Rose said her work schedule does not allow
her to return
to her afternoon on air slot. She will MC Summer Jam 2006.
Jan meeting minutes,
motion by Fred, second by Gene Perkins, motion to accept passed unanimously.
Financial crisis discussion. One CORA check arrived (Nov 05). The Dec 05
check is
suppose to arrive soon. Andy said the station is in a financial crisis
needing immediate
action. He suggested the Board come up with a Plan B for keeping the station
on the air.
Peter Triplett will approach Frank Murphy for rent concessions and report
back to the
Board. Fred suggested the 05 Budget Digest grant be used to buy a larger
trailer to house
the entire operation. Long discussion on less costly locations to move
to. Fred Sampson
felt we should make every effort to stay at our present location thru the
Summer Jam
season. No decisions.
Andy said Tommy Syner agreed to donate a studio transmitter link device
which would
allow us to send our signal to a ridge top location, AKA, move the tower
and antenna. We
would need a small building to house the transmitter and gear with electric
at the new site.
Discussion on moving the entire operation to cut down on rent expense.
It was determined
that WYAP needs to raise $2500 to stay in the present location thru Sept
06. Renewed
efforts will be made on the membership and appeal letter campaign.
We have one new on
air sponsor and 2 new members.
Motion by Fred, second by Dana to apply to the FCC to move the tower and
antenna to
Triplett Ridge. Motion passed unanimously. Fred Sampson felt it was
time to also apply for
FCC repeater locations to serve more of the county.
Election of Officers. Motion by Fred, second by Dana, to elect Peter Triplett
as
President. Motion passed unanimously. Motion by Andy, second by Pete
to elect Fred
Sampson as Vice President. Motion passed unanimously. Sampson and Triplett
will be on
the bank signature cards for checking and savings. No election was held
for secretary at
that time with Andy declining nomination.
Minutes prepared by A Waddell
Bd Meeting Minutes
Feb 11 2006 1pm
Present: Fred Sampson, Andy Waddell, Dana Perkins, Gene Perkins, Peter
Triplettt
Agenda changed to focus on our financial change with the loss of CORA funding.
CORA
owes WYAP $666 for 2005 and then the grant will end. The second and third
years of the
award will not be honored.
Motion by Fred, second by Gene, passed to pay a $30.00 stipend to volunteer
sportscasters.
Motion by Gene, second by Fred to purchase a WYAP Player of the Year Trophy
for
outstanding basketball boy and girl players. Motion passed.
Discussion on penning an appeal letter to major companies in and around
Clay.
Consensus to ask major sponsors for $1000 in writing with follow up phone
calls. To be
approached include: Fola Coal, Gould Electric, Legg Welding, Amron, Pierson
Lumber ,
Ginos, Rite Aid, Go Mart. Andy will pen the letter with Fred enhancements.
No vote but
consensus by Board.
2006 membership campaign is under way on the air. Letters will be mailed
out soon to
old members.
Discussion on needing a new grant to replace lost CORA funding. Fred will
ask
Elizabeth if she has time to look at Benidum Foundation. Marge B will be
asked for help on
CPB FCC grant writing. Board consensus to mail CORA and ADPC a copy of
the 2005 year
end station report along with pictures.
Our 2006 Budget Digest was mailed out in Jan 06 to each of the Legislative
delegation.
Discussion on accessing our 2004 Digest grant, finding the right trailer
for the mobile
booth and recording trailer, finding a location for the trailer with “facilities”.
Peter will
research the grant and report back. Fred said he knew of a travel trailer
for $2400. No
decision.
Jan station report was provided the Board. Roy Cottrell remains away for
training.
Dave Derby has expressed an interest in doing an on air show. No
vote needed.
Motion by Dana, second by Fred to hold the Election for Officers in March
2006, late.
Motion passed unanimously
Thursday night discussion group will include those seeking office in Clay
County. All
local candidates and legislative candidates will be mailed a letter of
invitation. Fred
Sampson agreed to moderate the 7pm programming.
Summer Jam schedule begins Memorial Day and continues thru Labor Day. The
hour
long outdoor show will be slated to last one hour this year.
Meeting adjourned 3pm
Minutes prepared by A Waddelll
Clay County Communications
Board Meeting Minutes
Jan 14 2006 1pm
At the station
Present: Fred Sampson, Pete Triplett, Dana Perkins, Andy Waddell
After opening by Pete, Motion by Fred, 2nd by Dana, to accept the Nov 2005
minutes as
presented. All ayes were heard. No Dec 2005 minutes, no meeting was held.
A year end financial report was presented by Andy. The financial statement
was off 5
cents over the last 12 months. Including checks not processed thru the
bank but mailed
out, WYAP has around $1200 in checking and $500 in savings. Currently the
monthly
operating budget hovers at $450. Motion by Fred, 2nd by Dana to accept
the financial
report. Motion passed with all ayes.
Fred Sampson recommended that a year end report be forwarded to CORA. The
report
should include pictures and programming examples. Motion by Andy,
2nd by Dana to
forward the report in Jan 2006. Motion passed.
With funds dwindling, the Board agreed to calling the current situation
a crisis. CORA
has not met their monthly payments of $333.00 per month. They are behind
for Nov and
Dec of 05. With funds on hand and without renewed support from CORA, WYAP
has funds
available to operate 3 months.
After lengthy discussions, the Board agreed to approach the crisis on three
fronts.
First, the membership campaign will begin for 2006. The mailed out packet
will include
redesigned application which allow individuals to donate more than the
$20 membership
fee; a brief year end report will be included; and non stamped return envelopes
will be
provided this year. Motion by Dana 2nd by Fred to do the membership
campaign. Motion
passed. Fred agreed to donate $50 worth of postage stamps to the cause.
A membership
campaign director will be appointed. Suggestions included: Jim Creel, Dawn
Mullins, Greg
W, and Natalie C
Second, a 2006 Budget Digest request will be mailed this month seeking
$20,000 for,
relocating the tower/antenna; rewiring the station; to purchase backup
broadcast
equipment; a new outdoor covered stage and dance floor; and replacement
of steps to the
attic. No vote , just consensus given. Pete and Andy will pursue release
of the 2004 Budget
Digest grant of $5000.
Third, the 2006 web site and on air sponsor campaign will begin immediately.
Web site
rates will be identical to on air rates which are: $20 for one month,
$18/motnh for 3
months; $16/month for 6 months; and, $14/month for 12 months. No motion
just
consensus given. The Board will find someone to head up this campaign.
Board consensus to aggressively seek a grant writer. The group did not
do any major
grant writing in 2005.
Motion by Fred, 2nd by Dana to postpone Board elections.
Meeting adjourned at 3:08pm
Minutes taken by Andy Waddell.