Clay County Communications
Nov 12 2005 Board Meeting
MinutesLocation: 120 W Main Street Present: Peter Triplett, Gene Perkins, Dana Perkins, Fred Sampson, Avis Rose, and Andy Waddell Meeting to called to order by Peter
Motion by Fred, second by Avis to approve the Sept and Oct meeting minutes. Motion passed unanimously
Discussion on the FCC taking public comments on changing EAS rules for low power station. Our EAS system remains incomplete.
Avis said she may return to the airwaves in the Spring.
Luke Gallaher agreed to install some kind of outdoor light under the canopy on the front porch. Board consensus: Get power to the existing outdoor outlet and then hook an outdoor light to the outlet. Contact Luke about hooking power to the outlet
Avis provided the monthly financial report. All bills are paid. Personal loans were paid back last month with a goof up going to Fred S instead of Fred Davis. Currently WYAP has $2777.36 in checking account.. Sportscasters will be provided a stipend for their volunteer efforts. Motion by Fred, second by Andy to accept report. Motion passed unanimously.
Fred provided a CORA Conference report to the Board. The Conference facility was not handicapped accessible making some meeting sites hard to get to. The meeting did not have the cohesiveness found during other retreats. Fred attended a fund raising meeting with the Pocahontas station. Andy will contact Thelma Waddell before the next Board meeting.
CORA has asked WYAP to provide possible funders for their organization from Clay County. Andy will forward a letter to CORA ASAP.
Andy presented the station operation report to the Board. We only broadcast 6 football games this year due to telephone and cell phone mess ups. We lost money broadcasting CCHS football games this season. May consider just doing home games in 2006. Consensus to return $20 to each sponsor. Motion by Fred, second by Andy to reimburse Peter $70 for two mic/headphone combos; new MP3 live booth player ($109.00). Motion passed unanimously. Pete has not been reimbursed for a carotid discussion group mic approved last month. Basketball sportscasters this year will be Dale Mullins, Linda McKinney, Dawn Mullins, Aaron Shamblin, Brian King, and Shawn Parsons.
Motion by Fred , second by Gene to reimburse Andy for blank CDs and incidentals. Andy will write a letter to the WV Sec of State to remove a penalty for not paying a lawyer tax in a timely manner. The “Bert” work station is not working properly. No decision made as to repairing it this month. Leonard Williams moved the Summer Jam stage to the old State Road garage for safe keeping this winter.
Fred will host a live on air discussion for two weeks beginning Dec 8 2005. Board consensus to have Roy start mailing Summer Jam CDs to the musicians.
Motion by Fred, second by Gene to provide RC a $40 stipend and canned ham for the holidays. Motion passed unanimously.
The annual Christmas party will be Dec 10 2005 in lieu of a regular Board meeting.
Meeting adjourned 2:35pm.
WYAP-LP
Board Meeting Minutes
Oct 8 2005 1:17 pm
At the stationPresent: Avis Rose, Andy Waddell, Dana Perkins, Pete Triplett, Gene Perkins, Sarah Goode
Avis called the meeting together at 1:10pm. Minutes not available from last meeting.
Financial report: $4429.82 in checking. Personal loans have not been paid back to date. $350 was cleared from the 14 summer jam shows. Consensus of group, not vote, get a debit card from the Bank of Gassaway. Even with 4 sponsors, broadcasting the 10 CCHS football games is in the red. The cost of covering travel expense for the volunteer sportscasters, purchasing equipment, and broadcast fees is killing us.
Avis will talk to Leonard Williams about moving the jam stage out of the weather for the winter months.
Motion by Avis, second by Dana to pay Pacifica Network $20 to underwrite their programming costs.
Discussion on holding a yard sale Oct 22 during the Fall Foliage Weekend. No one would commit to organizing the fundraiser.
Motion by Andy, second by Dana Perkins to reimburse Peter $109 for a the new CD/MP3 live booth player and $250 for the new EAS monitor. Motion passed unanimously.
Avis Rose resigned from her afternoon Avis in the Afternoon time slot after taking a full time job in Charleston. She remains on the Board and anticipates returning to the airwaves in a few months.
Motion by Andy, second by Avis to reimburse Peter for 160 feet of coax (EAS antenna) and a $23 telephone relay box used for remote broadcasts. Motion passed unanimously.
Discussion on some kind of outdoor night light at the station. Pete suggested a lighting system for under the front porch canopy. Sarah suggested WYAP hold an auction to raise funds.
Motion by Avis, second by Andy to adjourn at 2pm. Motion passed.Minutes prepared by Andy Waddell
Clay County Communications
Board Meeting Minutes
Sept 10 2005 1pm
At the stationPresent: Fred Sampson, Peter Triplett, Paul Myers, Andy Waddell, Dana Perkins, Gene Perkins, Sarah Good, Charlotte Davis, and Lindy Myers
Peter called the meeting to order 1:08pm
Previous meeting minutes approved with two changes. Motion by Fred, second by Andy, passed unanimously
No formal financial report given. Checking account has about $5000 and savings remains at $500. ASCAP , SESAC royalties have been paid for 2005. BMI info is being researched.
Motion by Fred, second by Andy to provide a $20 per week stipend to Avis for travel expense for five day a week show. Motion passed.
Donations in Aug included: Earnie Sirk, Delta Communications.
Station report included: EAS is down; Football broadcast rights payments discussed, sponsors this year include- Bank of Gassaway, Mike Asbury, Telford’s Chevy, and FasCheck; Discussion on buying a cell phone for the station.
Motion by Fred, second by Dana to pay the broadcast fee to away football games when asked. Motion passed.
Motion by Fred, second by Andy to donate $5 to each non profit news cast program when they ask during their individual fund drives over the next 12 months. Motion passed.
Discussion on painting the roof this Fall. Consensus, wait until Spring.
Fred and Elizabeth will be representing WYAP during the Fall CORA conference in North Carolina. Motion by Andy, second by Dana to provide a $50 stipend to cover travel expense. Motion passed.
After discussion, policy 13 was approved unanimously. Motion by Andy, second by Dana. Policy 13 reads: Religious Broadcasting Policy, Preaching is defined as, to give religious or moral instruction. Preaching is not allowed on WYAP-LP. Religious calls to action such as alter calls, “go to church xyz to hear the truth”, or “go hear preacher so and so”, etc. shall not be allowed. WYAP broadcasters shall not promote a religious agenda nor proselytizing. WYAP does allow quoting a religious verse to illuminate a song, religious debates/discussions, gospel music, and airing of community notices of religious events.
Faye Quinn has asked to do a religious program each Sunday on WYAP. Board agreed to listen to hear current show on WCAW 580 AM before deciding.
Sarah asked about our membership dues campaign. She was not sure when her dues expired. Avis will be contacted.
Discussion on Sunday programming. Andy explained that gospel music is played for 24 hours each Sunday except when on air broadcasters provide their own programming, athletic events, news casts or discussions.
Charlotte Davis reported t shirt sales during summer jam amounted to a net profit of $112 in hand, $20 already in the cash box from the Sept 3rd show, and $24 due from Lindy M soon.
Summer Jam went well. Consensus, it was an improvement from 2004 and WYAP’s best PR tool to date.
Meeting adjourned around 2:45pm
Minutes prepared by andyClay County Communications
Board Meeting August 5 2005Present: Fred Sampson, Dana Perkins, Andy Waddell, Sarah Goode
Fred called the meeting to order 1pm
Motion by Dana, Second by Sarah to approve July meeting minutes. Motion passed. Andy read bank statement.
Motion by Fred, second by Andy to change future meeting times from the first Saturday of the month to the second Saturday of the month at 1pm. Motion passed unanimously.
Motion by Andy, second by Dana to ask building owner to discount rent if WYAP pays the full amount in advance. Motion carried unanimously
Motion by Andy, second by Dana to repay lenders from last Jan’s personal loans secured by Delbert. Motion passed.
Fred will contact a friend about getting our EAS system into working condition.
Andy will check with CCHS principal Phil Dobbins concerning broadcasts of Panther football games. Fred feels he and Elizabeth will be able to attend the Fall CORA conference in Oct 2005.
Motion by Andy, second by Fred to adopt Station Policy rule 11. Motion passed unanimously. Policy 11 reads: All persons wanting to use WYAP broadcast opportunities must fill out a program content form and get approval from the station manager BEFORE getting on the air. All FCC rules regarding content and use of public air waves apply. Consult with station manager prior to program date if acceptable content questions arise.
Motion by Fred, second by Dana to adopt policy 12 for the station policy manual. Motion passed unanimously. Policy 12 reads: On air personalities are to refrain from making disparaging remarks or remarks in support of any candidate for office. All candidates for public office are allowed to air their positions for office during on air debates and in on air discussion settings. The FCC community standards principles apply during those on air programs. Consult with station manager prior to program date if acceptable content questions arise.
Sarah raised concerns over the content of a song performed during a Summer Jam 2005.
Motion by Dana, second by Fred to allow other groups to set up yard sales on the station property. Motion was rejected, 2 nays, Fred and Andy
Minutes prepared by Andy
July 2 2005
WYAP-LP Bd Meeting MinutesPresent: Pete, Dana, Andy, Fred
Call to order by Pete
Financials $1460 available less one $45 check out,
Pete gave a Budget Digest report which included: We have sent in the invoices for the 20003 grant, $4000. No word from Charleston on our approved 2004 grant for $5000. We applied for $5000 from the Digest in 2005. No word on the 2005 request.
Andy reported the emergency alert system does not work and needs corrected immediately to be in FCC compliance. Pete and Andy agreed to try again and get it working.
The May meeting minutes approved. Motion by Fred and second by Dana. The June minutes were approved as presented. Motion by Fred and second by Dana.
The June station report was presented by Andy. In addition to needing new earphones and an external hard drive discussion on providing more station identification notices during evening programs.
Consensus, no vote taken , no ad in the Apple Festival book.
Summer Jam discussed with all in agreement, this year’s show is better organized and has a better mix of music. More musicians still needed. The 50/50 raffles are netting around $30 for the station weekly. Tee Shirt sales, a new addition this year, are being maintained by Charlotte.
Rent begins in July 2005 and money needs set aside for that added expense.
Discussion on new station polices by Fred. Mr Sampson presented 4 ideas for new policies relating to politicians and election year campaigns, complying with FCC on air language content policy; prior approval of new show content; religious promotion and on air programming. Discussion on football sponsors by elected and candidates for office. Discussion on calls to action; preaching on air; difference between for profit and non profit sponsorships; sponsorships by church groups and on air credits for such; and revising existing potty mouth policy.
Meeting adjourned at 2:30pmMinutes prepared by Andy W
Attendees: Peter Triplett, V. President; Andy Waddell, Station Manager, Gene Perkins, Dana Perkins, Fred Sampson WYAP-LP Board Meeting 6-4-05
Minutes
At the Station
Peter T. opened meeting @ 1:04 P.M. No meeting minutes of previous Board Meeting available. They will be read @ next meeting for approval.
Financial Report. Andy W. presented a Paper showing the list of Expenditures that were used from the 2004 Budget Digest Grant of $5,000.00, showing we spent $5,440+ of these Monies. He advised that we have been approved for a 2005 Budget Digest Grant of an additional $5,000 and that it was for a trailer and additional equipment for off site Broadcasting. We have not spent these $ and Peter T. advised that the CCC is re-applying for these Digest monies as normal. Andy W. advised that President Delbert Davis is shopping for a TRAILER.
SUMMER JAM 2005 REPORT: The Board authorized $1,000.00 for Summer Jam. To date, we have spent $980 and have ordered 3 new stands costing $50, for a total of $1,030 spent. Andy advised that the new P.A. System works good. Delbert installed the NEW Stage donated by Tremble Engr. The first raffle brought in $36.00. The winner donated the $36.00 back to the Station. Two new tarps were purchased, cost $14.00. We sold 5 T-shirts at first Summer Jam they were available.
STATION report. (See June 2005 Report) All in all, the Station is working and progressing with new sponsors and a new worker, Sophia Swartz and the station is STABLE. New wiring has been installed for the Bathroom light and 220 volt donated air conditioner. Free Speech Radio has asked us to provide news for their international Broadcasting. This is being worked on.
Fred agreed to write up a few station policies to be reviewed @ the July Board Meeting, ie, Political office statements Policy, OPEN MIKE Policy, Religious statement Policy concerning separation of Religion and the State.
Meeting Adjourned Fred Sampson, (temporary Secretary)
Present: Andy Waddell,
Sara Good, Mary Lou Douglas, Avis Rose, Dana Perkins, Gene Perkins, Dana
Perkins, Paula Bird, Pete Triplett
Minutes from the month of
April read by Avis. Motion to approve by Gene. Unanimous vote yes
Discussion April live 365 stats.
Listening hours via the internet down by 20 hours.
Station Report by Andy including: $150.00
Oked from last meeting, budget for the month utilized for building
maintenance ie: Painting, flowers, two flags, answering machine, two flower
boxes, and potting soil.
Motion to purchase PA
System for Summer Jam. $ 1,000 budget for system. Items included:
Microphones, monitors, and speakers. Pete has agreed to loan the
PA mixer for the summer. Motion made Paula, Andy second, Unanimous vote
yes
Motion by Avis, 2nd by Pete
to purchase to 8 by 3 foot Summer Jam banner for $75 and two signs saying
101.7 fm for outside from Clint Salyers. Unanimous vote yes
Discussion on need for more
volunteers for Summer Jam 2005. Andy stated “One person cannot put on Summer
Jam, we need three people to volunteer.” Pete, Andy, Avis, and Paula committed
their time for Summer Jam 2005.
Motion by Avis to provide Paula a CORA $30 stipend
for purchase of a new tire for automobile. Second Andy. Motion
passed unanimously
Pete motion to adjourn meeting. Second Avis.
Unanimous vote Yes
Minutes prepared by Paula
April 2 2005 Bd Meeting
Clay County Communications
At the station, 1pm
Present: Delbert Davis,
Peter Triplett, Avis Rose, Andy Waddell, Gene Perkins, Dana Perkins
Prior to the meeting the Board went over live365 stats for March 2005
Opening by Delbert
No Financial report, back
statement not in yet. Avis reported the un-reconciled checking account
balance of $2344. Discussion on approaching a major donor for
a backup transmitter. Andy said he would check into it.
Motion by Andy, second by
Delbert to reimburse Avis for cost of postage ($20). Motion passed
Summer Jam 2005 discussed. Change
in format to 2 groups or acts per show with a break between singing for
discussions and more audience involvement between acts and during breaks.
Jams will remain on Saturday nights beginning at 6pm. Walk ons will be
allowed but limited. The need for a PA system remains.
Delbert Davis donated
a $40 Money management program for record keeping at the station.
Motion by Pete, second by
Avis to appropriate $150 for building maintenance, painting, flags, and
flowers. Avis will seek donations from K Mart. Motion passed.
Avis is conducting an on air Spring
membership campaign. So far two new members. Avis will
check on prices for a scrolling marquee sign for the Eagle Rocks side of
the station. A $1000 request to Sen Love has been mailed. Delbert is securing
bids for an 8 by 20 foot trailer for a new mobile broadcast booth and studio.
No quotes yet.
Motion by Andy, second by Gene to
purchase a $40 tape answering machine. Motion passed.
Motion by Andy, second by
Gene to reimburse Pete $50 for 2 mic//earphones from ebay. Motion passed.
Andy provided a station
report to the Board. No motion
Mary Lou Douglas asked about doing
a live show featuring her singing and playing the mandolin. When Ms Douglas
works out the details of what she wants to do, she will contact Andy via
phone or note in advance of the airing. Douglas thought she would be ready
in two weeks.
Meeting adjourned 2:15pm
Minutes prepared by Andy Waddell
March 5, 2005 1:15pm
At the station
WYAP Board Meeting
Minutes
Present: Fred Sampson,
Gene Perkins, Dana Perkins, Andy Waddell, Avis Rose, Peter Triplett
Call to Order by Avis.
Minutes, motion by Fred, 2nd by Avis, Minutes approved as presented. Financials,
motion by Andy, 2nd by Fred, motion passed to accept Feb 2005 financial
report as presented.
Gene and Dane Perkins
donated $20 to WYAP
Station report presented.
Notice given by Frank Murphy of rent change beginning in July 2005. EAS
issues remain. Discussion of 2005 Budget Digest request including: backup
equipment ( transmitter, PA), HVAC, general operation dollars, taller antenna/tower,
sound proofing, get on public access channels, money to build a stage.
Consensus: $10,000. Need more volunteers discussed. Station
report motion by Andy, second by Fred, motion to accept passed.
Summer Jam 2005 needs discussed
including: need to purchase a PA system and developing a summer tourism
package with the town. No vote taken
Adjourn 2:30pm.
Prepared by AW
Clay County Communications
Bd Meeting Minutes Feb 5 2005 1pm
Attendees: Dana Perkins, Gene Perkins,
Fred Sampson, Delbert Davis, Avis Rose, Andy Waddell
Delbert called the meeting to order.
First on the agenda Charlene Adkins who explained the new accounting procedure
on computer using Money software. Our 2004 nooks are now in order and on
disc. Discussion on what additions are needed for proper non profit records.
Ms Adkins is to forward the new software disc for our use.
Fred introduced a new form to be
filled out when a new show begins. The form will be kept in the public
inspection file. Andy made a motion to accept the new form and Avis 2nd
and motion passed.
Andy gave station report….needs
are many including the need for more volunteers, new shows are starting
to be aired ( Luke and Beth), the transmitter is working fine, the live
booth has been rearranged.
Request for $20 each for the two
guys doing the boys basketball sports casting and gift cert for Linda and
Dale and their helpers in the amount of $30. Fred made a motion to accept
the CORA stipend motion, Dana 2nd and the motion passed.
FCC discussion…. Still some needs
for full compliance with Pete and Andy in agreement, they don’t have the
time to do the job right and timely. Efforts will be made to hurry up the
EAS wiring problem.
Board election…. Andy made a motion
to put Avis on the board to replace Jim Purdue who resigned and to correct
an error on the Jan ballot by putting Paul Myers in the remaining vacant
seat. Fred made the motion to accept the 2 nominations and Avis 2nd. Motion
passed unanimously. Avis will also serve as our treasurer/secretary.
Discussion on the new canopy
( by Delbert and Alex) and about painting it. Donations last month include
a bunch of CDs given by Jimmy Miller and a very nice reel to reel tape
player for the station. Andy talked about the status of music
for the play list and many new additions to the sometimes stale music programming.
Discussion on filling out invoice for 2003 Digest grant for $4000 and 2004
Budget Digest grant ( $5000)for a trailer. Delbert suggested before we
buy the remote trailer a committee of 3 or 4 to go look at one before spending
the money. Avis made a motion to put Delbert in charge of the committee
Andy 2nd. Motion passed
Discussion on Summer jam 2005 bookings,
policies, show dates, and the need for our own PA system. Avis made a motion
that Andy and who ever he chooses to make a list of rules for Summer
Jam 2005 to be brought before the board the next meeting. Delbert 2nd and
motion passed.
Delbert made a motion to adjourn
Fred 2nd.
Transcribed by Avis Rose and
Andy Waddell
Clay County Communications
Jan 8, 2005 1:25 pm
Board Meeting Minutes