Clay County Communications
Board Meeting Minutes
Dec 4 2004,
WYAP-LP Meeting Minutes
Nov 6 2004 1pm
Clay County Communications
Oct 2 2004 1pm
Board of Directors Meeting
Minutes
Present: Dana Perkins, Clay Mullins, Gene Perkins, Jim Perdue, Fred Sampson,
Sarah Good,
Peter Triplett, Andy Waddell
Board reviewed webcast stats for Sept, financials and expenses for Sept.
Discussion on football broadcasts. Motion by Jim Perdue, second by Dana
Perkins to provide
additional expense money to sportscasters on “away” games. Motion passed
Discussion on current broadcast schedules and new worker line up ( Myra).
Fred Sampson
expressed a need for a station manager to oversee broadcast material. Andy
Waddell is
currently serving as station manager. Motion by Jim Perdue, second by Fred
Sampson, motion
passed to initiate a broadcast disclaimer for on air personalities.
Discussion on EAS needs and improvements since last meeting. Peter
Triplett suggested
contacting Thompson Cable system to see if they offer an FM signal via
cable.
Sarah Good provide sponsorship report including: Kate’s Florist, Clay Auto
Parts, and Murphy
Floral as paying sponsors with KAT Communications signed up but needing
another visit with
owner John Osborne.
Motion by Fred Sampson, second by Andy Waddell to purchase a new wall mount
heat pump
for the station with a $250 limit imposed. Motion passed.
Motion by Fred Sampson, second by Jim Perdue to repaint the orange roof
before winter with
a $30 budget allowed. Motion passed.
Motion by Andy Waddell, second by Jim Perdue to change bank account names
on checking
and saving to Delbert Davis, Peter Triplett, and Jim Perdue. Motion passed
Motion by Andy Waddell, second by Peter Triplett to adjourn.
Sept 2004 Minutes Unavailable at this time
Clay County Communications
Aug. 6, 2004 1 pm
Board Meeting
Minutes
Present: Delbert Davis, Jim Perdue, Sara Good, Fred Sampson,
Dana Perkins, Andy
Waddell and Avis Rose
Andy made a motion to approve the agenda. Fred 2nd, motion passed.
Andy made a motion to approve the June minutes. Fred 2nd, motion passed.
Andy made a motion to approve the July minutes. Dana 2nd, motion passed.
Discussion on money in bank $2,719.50. Fred made a motion to approve the
financial statement.
Dana 2nd, motion passed.
Avis gave the membership report. 57 members.
Jim introduced a release form that must be signed by all performers before
going on stage. Fred
made a motion to make the form standard procedure for all performers. Avis
2nd motion passed.
Cora update: Have to send one person to conference twice a year. Avis volunteered
to go. The
2004 CORA Grant update: The grant runs from Feb. 20004 to Feb. 2005. This
year WYAP
asked for a 3-year grant.
Station Report: Steve Painted the building and painted a new sign
to be put up replacing the old
one. New metal sign letters to go on tower donated by Jim. Andy reported
that it was getting
hard to get performers for Summer Jam 2004. Advised of the new programming
going on. “Avis
in the Afternoon”, Brittany at “Top of the Hour” and Robin with “Robins
Nest”.
Discussion about sending Mayor Jarrett and Carl Holcomb a thank you card
for the new trash
can and the traffic cones.
Fred made a motion to pass the “potty mouth” policy, Dana 2nd and motion
passed.
Fred made a motion to accept Rose Cantrell’s’ resignation, Jim 2nd and
motion passed. Sara is
to send her a Thank you card. Delbert made a motion to replace Rose with
Sara on the board,
Jim 2nd and motion passed.
Workforce discussion. Brittany Ferrebees’ time is running out and she wants
to stay. Andy
asked Marge Bragg to write letter of support for Brittany. Avis made a
motion to OK and send
out the letters, Dana 2nd motion passed.
Andy brought up the need for a new CD and tape player costing to the $100
range. Fred made a
motion to buy the CD and tape player, Avis 2nd and motion passed.
Web site hosting Fee: Andy has been paying these fees and wants the station
to start paying
them. Avis made a motion for the station to start paying the $9.00 per
month fees. Jim 2nd,
motion passed.
Jim brought up the idea to give Andy some money for all his running around
and the huge
amount of time he spends working at the station. No money available.
Discussion about what part we would play in the Apple Festival.
Discussion about Mr. Craigo and his willingness to help us financially.
Andy will send him a
letter and set up a meeting to find out how much and what he wanted in
return.
Andy made a motion to spend the $30 needed to class “Alliance for Justice
Elections Activity
Web Training”, Fred 2nd and motion passed.
Andy made a motion to give Fonda and Avis $50 each stipends from CORA and
$40 to Britt.
Fred made a motion to accept Andy’s motion and Delbert 2nd. Motion passed.
Avis made a motion to adjourn, Jim 2nd.
Minutes transcribed by Avis R
Clay County Communications
July 3 2004 1pm
Board Meeting
Minutes
Present: Fred Sampson, Andy Waddell, Sarah Goode, Dana Perkins, Pete Triplett,
and Fonda
Butcher
Consensus made to change the lock s on the building.
Pete made a motion to table the minutes of last meeting until the next
meeting Fred second
the motion. Motion passed.
Andy told the meeting that Fonda Butcher was taking over the checkbook
Fred made a motion to table the Financial Report until next meeting the
motion was second
by Dana. Motion passed.
We received official word came June 28 2004 that the $5000 Budget Digest
Grant to buy the
trailer .
The Transmitter is in, the ALS Decoder should be in by Tuesday July
6. We hope to have
everything up and running in a week
Discussion on 3 Royalty payments for programming which are ASCAP-$230.00,
BMI $100.00 ,
and SESAC for $75.00 . Total our Royalties may run as high as $500.00 a
year. The bill to
ASCAP for royalties of $211.00 was paid.
Summer Jam Report: There have been 2 Jams so far, the
1st jam had 3 groups and about
10 to 12 people on the parking lot 2nd Jam we had 4 or 5 groups and 30
or 40 people on the lot.
Discussion on selling C.D.’s of the Saturday Shows for $2.50 at the
door and $3.00 if mailed,
Fred made the motion and Dana second it. Motion passed.
Fred ask us to contact Greg Carroll at the W.V. Culture Center to see if
they could keep our
C.D.s of Saturday Jam and Sam’s W.W.II Documentary in their archives.
We discussed the need for mikes and a P.A. System –Fred told us about a
one at the Big Otter
Fire Department he said he would contact the Thorne Family. Sarah
will talk to Roy Wood
about a P.A. System.
Our goal is to keep the Summer Jam going through Labor Day weekend.
We have received $2,500.00 of the 2003 Budget Digest Emergency Services
Grant. We have
yet to receive the $4,000.00 grant from 2003 budget digest process.
We discussed having just people and instruments for the Summer Jam but
since we had already
let people use taped music, we decided to let it stay that way for this
summer. We will work on
Summer Jam guidelines for next year over the winter months.
We have two new workers, Avis Rose Senior Worker and Steve Perdue community
worker.
Another community service workers is expected soon. Andy reported that
Fonda might be a
permanent worker after July 15.
Motion to call Clay Library about keeping our documentaries. Dana Perkins
second the
motion passed.
WYAP bought a new mixer in June and our Web-Cam was set up on June 17th
2004. Will rip
new C.D.s off Summer Jam shows. Will send Sam Johnson a thank you card
for her work at the
station. Sarah Good will send the card.
Pete talked about the need for liability insurance. Fred made a motion
to contact W.V. Board
of Risk and Coffman at W.V Ins for a quote. Dana second the motion .Motion
passed.
We listened to Samantha Johnson’s exit interview tape which dealt with
what she had
learned in the 12 months she had worked here. Andy is giving a copy to
Scoot Bass.
Fred made a motion to adjourn Dana second the motion , motion passed.-time
2:50 p.m. July
3 2004.
Minutes and transcribing by Fonda Butcher
Clay County Communications
June 12, 2004 1pm
Meeting Minutes
Present: Delbert D, Pete, Dana, Andy, Brittany, Fonda, Avis, Fred
Call to Order Delbert
Changes to Agenda ? None made
1.Andy Motioned the agenda be approved, Jim second it, motion passed.
2. Fred motioned minutes be approved, Dana second it, motion passed.
3. Andy moved we postpone financial report until next meeting. No up to
date monthly computer
print out was available. Jim second, motion passed.
4. Pete made motion that no workers were allowed up the steps to the attic
until fixed, liability
issue. Dana second, motion passed.
5. Fred motioned that Jim repair and/or replace stairway with a $150 max
spending limit. Dana
second, motion passed.
6. Andy motioned we reimburse Pete back $45. Dana second, motion passed.
7. President Delbert thanked Sarah for returning to duty as Thank You lady.
8. Andy motioned to pay royalty fees to ASCAP, $210.00 and any other royalty
dues. Paul
Myers second it, motion passed.
9. Andy motioned we reimburse Sarah $14 for postage stamps. Jim second,
motion passed.
10. Pete motioned that we adjourn at 3:10, Delbert second, motion passed.
Minutes kept by Brittany F
WYAP
Board Meeting Minutes
May 8, 2004
Board Members Present: Jim Perdue, Brittany Ferrebee, Brian Scott,
Dana Parkins, and
Andy Waddell Visitors/Members: Fred Sampson and
Denise Taylor.
Meeting was called to order by Jim Perdue, vice-chairperson, at 9:20 after
quorum was
established.
Agenda Changes: Mr. Waddell asked that items be added to the agenda.
(1) Items included
the need for board members to become active in the day-to-day activities
of the radio station.
(2) Norman Johnson and his contributions (3) Peavey update (4) Yearly fee
required by the
Secretary of State’s office and (5) Flowers, paint and gravel for the station.
Minutes: Mr. Waddell made a motion to accept minutes, second made
by Mr. Sampson.
Financial Report: Mr. Waddell presented copies of all financial transactions
and gave an
update. At this time, the budget has 2,407.90 which includes a $1,400
loan from Delbert Davis.
At the present time, there is approximately $1,000 which has not been committed.
There is
$399.21 in the savings accounts which brings the total balance to approximately
$2,800. The
organization continues to receive CORA monies regularly which have assisted
the organization
in not having to take out loans to cover overhead and necessities.
If anyone is interested in
reviewing the financials, they are located at the station. (There
are also two outstanding pledges
which have not been received for $350 and $400.) Motion made by Mr.
Waddell to accept the
financial report, seconded by Mr. Parkins. Motion passed.
Old Business:
Budget Digest Grant Updates – The station has been presented a Local Economic
Development Assistance Grant in the amount of $4,000. The monies
came from the assistance
of Delegate David Perry. The certificate will be given to the Clay
County Commission who will
act as fiscal agent. The Department of Health and Human Resources
also awarded $2,500 for
an Emergency Alert System. Required forms were completed by Commissioner
Peter Triplett
and Andy Waddell and mailed. Senator Shirley Love has
stated that the Budget Digest request
for2004 for the amount $5,000 "looked good"..
FCC Update: The FCC has given permission to begin training.
Station Report: Brian Scott gave a monthly update of activities during
the past month. Mr.
Scott undertook the project of hooking up a new broadcast table for the
low cost of $38. This
table cuts down unnecessary noise during live broadcasts.
· Mr. Scott also installed a new workstation and Carlos the computer
is now running.
· The background hum heard during live broadcasts has been eliminated.
· The attic has been cleaned.
· Climbing guards have been installed on the radio tower.
· The tower, climbing guards, and base have been painted.
· Flowers have been planted ($30 expense)
· An antenna and coax cable were ordered, received and installed.
· Mr. Waddell put together a 1/3 watt transmitter to which
has allowed the broadcast to be heard
on car radios. Broadcasting began on April 18th and can be heard
from Two Run to Clay.
· A construction permit was received from the FCC.
· WYAP held a fund-raised on April 24th and raised over $300.
· Fonda Butcher is now employed at WYAP.
· There is great sorrow for the loss of our friend and mentor, Mr.
Henry White.
· Wanda Chambers has moved and will be missed.
· Rachel Roop will leave the station sometime near the end of June.
· Brain Scott will be leaving for the Army on June 8th.
Reimbursement: Mr. Waddell had previously paid $150 for the Mixer,
a CD player/combo,
cables, etc. and is asking that he be reimbursed. Mr. Scott made
a motion to reimbursement
Mr. Waddell $150; second made by Mr. Perdue. Motion passed.
New Business Sponsorships: Brittany Ferrebee gave an update on new
sponsorships. Ms.
Ferrebee said that the station now has five sponsors: King’s Wrecker
Service; Dawson’s Auto
Repair; IGA; the Henry Clay Hotel who will be sponsoring the Web site;
and Gordon Bird who
received board approval to advertise on the tower.
New Business:
The need for purchasing a transmitter was discussed. The transmitter
costs approximately
$3525 and the organization has $2416. Mr. Waddell stated that he
had spoken to Gassaway
Bank about securing a $3600 which will be repaid when grant monies arrive.
The group would
like to begin transmitting by Memorial Day. Delbert Davis has agreed
to sign the loan papers.
The transmitter cannot be purchased by credit card; it must be paid by
cashier’s check or some
other method. Ms. Ferrebee made a motion to pursue with obtaining
the bank loan through the
Bank of Gassaway for the transmitter, etc.; seconded by Mr. Parkins.
Motion passed.
Motion made by Andy Waddell to pay the $25 required fee to the Secretary
of State’s office due
July 1, 2004; seconded by Jim Perdue. Motion passed.
Board Involvement: The organization needs for board members to become
more active
during the live shows. At the present time, there is a calendar available
for members to
volunteer by signing up for specific days. The daily broadcasts now
occur between 4:15 –
6:30. During the summer, times will change. Members also need
to assist in keeping up with
memberships, sponsorships, financials, etc.. At the present time,
Samantha Johnson is doing
data entry but her employment is scheduled to terminate at the end of July.
Upkeep of Station: WYAP agreed to the upkeep of the premises.
The outside of the station
will need to be painted, new carpet needs to be installed, and blinds for
the windows are needed.
Mr. Sampson may be able to secure five gallons of white commercial grade
paint. Mr. Perdue
g lot repaired. Mr. Perdue may also be able to obtain carpeting at
no cost to the organization.
Fund Raisers: Board members are needed to raise needed funds on an
ongoing basis.
Debbie Procious has suggest having karaoke during the summer months.
Other ideas suggested
include car washes, rummage and hot dog sales, and live entertainment.
Youth and Senior Update: The organization could still use three more
Senior workers. The
Youth Advantage Program now has a hiring freeze on and at this time it
looks as through
Brittany Ferrebee will be the only youth staff to oversee new workers in
September. To be
eligible for the Senior Program, a person must be 55 years of age and meet
certain income
guidelines. Those present will attempt to locate Seniors who may
be interested in supervising at
the station.
Board Vacancy: Mr. Waddell nominated Fred Sampson to the Board, second
made by
Brittany Ferrebee. Motion passed.
The board is appreciative of the keyboard donated by Josh Kearns.
Norman Johnson has also
graciously allowed the station to use albums that hard quite hard to find.
He will supply CDs and
staff will make him copies of the recordings for allowing the station the
opportunity to use them.
A motion was made by Mr. Perdue to purchase two needles/cartridges for
the record player;
seconded by Mr. Scott. Motion passed.
A motion was made by Mr. Sampson to adjourn. Meeting was adjourned
at 10:30.
Minutes prepared by Denise Taylor
WYAP
Board Meeting Minutes
April 24 2004 3pm
Present: President Delbert Davis, VP Pete Triplett, Dana Parkins, Andy
Waddell, Paul
Myers. Members and Guests: Gordon Bird, Charlotte D, Fred and Elizabeth
Sampson, Sarah
Goode, Lindy Myers. Online Broadcast statistics were provided; recent emails
were passed
around. Funds raised during the earlier in the day Meet the Candidates
Luncheon amount to
over $300.00.
Motion by Pete, 2nd by Paul to approve the Jan 2004 meeting minutes. Motion
passed.
Pete provided an FCC update including: our minor modification permit was
getting closer to
being approved; should be within 30 days as a guesstimate; our buddy in
Benwood ) Brian) felt
certain we would be allowed 100 watts of ERP (power); Pete said Sunday
night (25th) he and
Andy would rig up a mini transmitter and try a signal test. General discussion
on having a
celebration when WYAP actually goes on the air. Consensus: our high school
broadcasters
should begin making plans for the party.
Three weeks prior, the antenna was brought down, repainted, and our new
Comet antenna
was installed as well as the coax with the help of supporter Gregory
Payne of Elkview, Delbert,
Pete, Alex D, and Andy. After installation, Mr Payne provided a 50 watt
ham radio test which
revealed at that level, our signal would reach Baird’s Jewelry Store to
the North, Clay High, and
Bullard’s Exxon toward Maysel.
Lengthy discussion on whether to go way over budget and purchase a 300
watt transmitter
($3000) or to stay within our $2100 budget and start out with a much smaller
30 watt ( under
$1800) unit. Motion made and passed to stay within budget and go ahead
and purchase within
budget as soon as the FCC gives the thumbs up.
Motion by Andy , 2nd by Dana to change future Board meetings to: the second
Saturday of
the month at 9 am. Motion passed unanimously
Marge plans to attend the Spring CORA convention in Breaks VA April 27,
28 and 29th. A $50
conference fee has been forwarded to Marge. Our high school broadcasters
have prepared a
new three panel display for the conference. Marge will also take for the
booth; Clayberry maps,
business cards, and brochures.
Pete gave an update on our 2003 Budget Digest grants. According to Pete:
Senator Love
and Delegate Perry came to the station earlier in the month and assured
us we had our $4000
and $2500 grants and the $4000 award would arrive within a few days. Additional
paperwork for
the $2500 was mailed to Charleston by Andy. As for our $5000, 2004 Budget
Digest request,
according to Sen. Love, “it looks real real good right now!” The $5000
will be used to purchase
an office trailer which will serve as a new live broadcast booth and mobile
unit during fairs and
festivals around the county.
Gordon Bird asked about advertising his business on the outside of building.
Response: Yes,
for a fee
Discussion on our ever changing labor force. Brian S will be going to the
Army in June;
Rachel R will be graduating May 26th; senior worker Henry White passed
away April 13th, and
Wanda Chambers sold her home and is moving to Glenville. By mid summer,
only Brittany F will
be left working at the station. New senior citizen worker Fonda B has come
on the job and is
blending in nicely.
WYAP-LP now has 5 business sponsors.
In 2005, low power stations will be allowed to own up to 9 other stations
according to FCC
rule changes coming now. Andy reported the newly donated
Peavy amp used to distribute the 4
live mics was making a nasty “hum”. Motion by Pete, 2nd by Paul to spend
up to $150 to replace
the Peavy. Motion passed unanimously.
Pete played the recently recorded “hick hop” public service announcements
produced by the
CCHS broadcasters.
Meeting adjourned at 4:30pm.
Minutes prepared by AW
Clay County Communications Ltd
Jan 26 2004
Board meeting Minutes
Held at the station
Present: Bd President Delbert Davis; Peter Triplett, Sarah Goode, Dana
Perkins, Fred
Sampson, Scott Bass, Denise Taylor, Henry White, Andy Waddell, Marge
Bragg, Wanda
Chambers.
Dec minutes approved with motion by Andy, 2nd by Dana. Unanimous vote.
No financial report provided and the need to set up a computer generated
monthly statement
discussed. Scott and Denise said they would contact CCHS for assistance.
Four new members signed up in Dec 2003
Motion by Andy to keep the same elected officers for another term. Second
by Wanda.
Motion for Delbert as President, Peter Vice President, Jim as Sec/Treas.
Passed unanimously
Board elections were also held. Motion by Andy, second by Wanda for Delbert,
Pete, Andy, Jim,
Sarah, Paul, Rose, and 2 station workers of their choice to comprise the
Board for next 12
months. Motion passed unanimously.
Since last meeting, a used computer and 21 inch monitor from WV Surplus
was purchased for
$100.00 WYAP received a working laptop computer donated from CAEZ.
A pancake breakfast fund raiser was slated for Feb 21 at the Two Run Nutrition
site. Wanda
will be the organizer for the event.
WYAP will ask our Legislative delegation for $5000 from Budget Digest funds
to enlarge the
station and provide a mobile broadcast booth for festival an emergency
condition coverage.
General discussions: need to do more business sponsorships, need to get
on FCC airwaves,
the tower was erected out front of the station; the need to purchase the
right antenna and coax;
progress on the project due in part to the new support of volunteer Greg
Payne and the
continued support of Benwood’s Bryan French.
Marge B spoke on school issues, long bus rides, and consolidation issues
now before our
elected leaders in Charleston.
Motion to adjourn by Wanda 1:30pm, 2nd by Dana, Motion passed.
Minutes written by Wanda, transcribed by Andy