WYAP Board Meeting
Dec 20, 2003 3pm
Meeting Minutes
Present: Delbert Davis, Charlotte Davis, Henry White, Wanda Chambers, Pete
Triplett, Dana Perkins, Andy
Waddell
Listener stats provided Board by Andy indicating a growing number of listening
hours and “presets” by listeners.
Senior Citizens Henry White and Wanda Chambers came to work since the last
board meeting. No Financial
report given. No grant update report given. Nov 2003 meeting
minutes motioned by Henry, second by Dana P, passed
unanimously.
Henry and Wanda provided a station update report
indicating continued growth at the station.
Discussion on need to get tower up and ready. Pete said he knew of a tower
that we could use. The FCC minor
modification application has been certified mailed to Washington DC.
Discussion on need for fund raisers. No decisions made
OK given to Andy and Pete to head to WV Surplus properties and look for
transmitters, broadcast equipment, and
computer hardware to set up fourth on site work station.
Motion by Andy, second by Pete to postpone Dec elections until Jan 2004.
Motion passed unanimously.
Delbert informed the Board that he instigated a capital campaign to raise
$2000 to purchase broadcast equipment.
Over $1300 has already been received with commitments of $700 to come.
Delbert explained the money comes in the
form of no interest loans which we must pay back with no fixed pay off
date set in stone.
A Holiday party with 20 in attendance followed the 30 minute meeting.
Minutes by Wanda Transcribed by Andy
Clay County Communications
Board of Directors Meeting
Nov 24 2003
Present: Jim Perdue, Wanda Chambers, Dana Perkins, Sarah Goode, Andy Waddell,
Amy Foreman, Rachel Roop,
Samantha Johnson, Janice Colegrove.
Absent: Everybody that didn’t come. Sec/Treasurer Jim
Perdue presided over the meeting
Motion by Andy second by Rachel to approve Sept 2003 meeting minutes Passed
Motion by Andy second by Wanda to approve Oct 2003 meeting minutes.
Motion passed
No treasurers report was presented.
Discussion on better wording to make listening to the radio station easier.
No decisions made but will be looked into.
Discussion to make our radio presence better known in the area via local
and regional news outlets. Also to circulate
flyers and brochures on membership campaign. Consensus to ask County Clerk
to include a radio station brochure in
the Welcome Wagon packets handed out to new residents in Clay County
The three panel WYAP poster is on display at the Clay library and will
be moved to the Courthouse along with
brochures and cards
The additional paperwork to secure the $2500 Budget Digest emergency services
grant has been completed and mailed
to the DHHR as per request
The planned Dec fund raiser will be an indoor yard sale, music show and
hot dog sale.
CCHS worker Rachel Roop provided a station update which included: Eric
G has been moved to a CCHS Supervisor slot
with Samantha J moved to audio technician position; station needs
include the purchase of a new USB cable to replace
a lost one; the need for a wide broom and a regular straw broom;
the need for Policy #4 to be approved; Samantha J is
the lead person to start a CCHS newspaper to be used as a fund raiser;
and the roof above the broadcast booth
continues to leak.
Motion by Andy second by Samantha to purchase the brooms. Motion passed
Motion by Samantha , second by Jim P to accept Policy #4 Motion passed
Motion by Andy second by Jim P to move the next Board meeting to Dec 20
at 3pm and include a Holiday party as
part of the Board meeting. Motion passed.
Motion by Andy second by Samantha to purchase all broadcast equipment to
get WYAP on the FCC airwaves.
Motion passed.
Andy advised the assembly that part 3 of the fund raising campaign would
begin Dec 1 2003. Part 3 is business
sponsorships and underwriting of internet programming including: on air
sponsorships; advertising on the building and
tower; and ads on the clayfm web site.
A long list of donated items from Nov 2003 was read to the group
The Board was reminded that a vote to reimburse Andy and Pete had passed
but the funds had not been distributed
Motion by Andy second by Jim P to out $15 into the petty cash funds.
Motion passed
Motion to stipends from CORA grant to Sarah G. Motion passed
Meeting adjourned at 2:35pm
Note: all motions passed unanimously unless otherwise noted. Minutes
prepared by transcribed by Andy
Clay County Communications
Board Meeting Oct 27 2003
Clay County Communications
Board Meeting Sept 15 2003 1pm
Present: Pete T, Andy W, Sarah G, Marge B, Paul M, Lindy M, Rose C, Larry
Hunt, and one sick kid outside in a
van Absent: Jim P, Delbert D, Tracy D.
Handouts provided: server stats, Correspondence to Senior Center, Membership
list, flyers for Sept 20 open house,
and rough copy of Financials.
Pete Chaired the meeting. Petty Cash balance needs no increase at
this time; computer slide show will be ready for
Apple Festival with Larry working to change the hard drive on oldest puter;
All Board members have now paid their
dues; 2 battery back up power supply units have been purchased; and
Pete got the used printer installed and
networked between Bert and Irene.
Jim P has been contacted abut assuming the title of Sec/Treas. Jim agreed
to take the post until the next election.
Marge B agreed to bring in some handmade thank you cards for Sarah G to
begin mailing to station supporters.
Seven new members signed and paid in Aug 2003.
A quarterly news letter will be sent out after the Apple Festival keeping
all members informed of our efforts
Paul and Lindy will donate aluminum cans to station for resale.
New DHHR worker Larry H has strong computer background and is currently
working on: reformatting oldest
puter, painting orange on the outside of building, and will begin remodeling
the broadcast booth
Workers for the Sept 20th Hot dog, Car Wash and Yard Sale: Anita Truman
and three kids, Larry H, Marge B ( half
day) and Andy. CCHS students will also work. Larry will bring the cole
slaw, Sarah will bring the chili. Food for sale:
hot Dogs, Nachos and cheese, and pop along with baked goods from Marge
B. Action starts at 9 am and is expected to
finish around 5pm.
Pete gave a report on the Benwood road trip at Bryan French’s station.
Lots was learned on equipment needs. Found
out there is a glitch on our FCC construction permit requiring a permit
“minor modification” request. Marge B will
contact FCC before mailing form.
Motion made by Andy, 2nd by Lindy to provide Pete T a CORA stipend for
$50 in expenses incurred on Benwood trip
in Aug 2003. Motion passed.
Motion made Marge B, 2nd by Paul M to repay $10 each to Pete and Andy for
purchases of 2 battery back up
systems. Motion passed.
Consensus to hold another yard sale in Oct at the station and some kind
of a music show in Nov or Dec as fund
raisers. Possible site for music show: HE White Elem. Suggestions made
to contact Bud Keen and at least one Gospel
Group.
Marge B applied for the Whittaker Grant. They have 60 days to respond if
interested.
A boom box and speakers have been installed upstairs which will allow
for the public to hear the broadcasts 24 hours
per day. We are in need of a yard sale priced boom box to replace the loaner.
He replacement unit does NOT need to
have working speakers.
Andy gave an update on Elk Power’s decision to add demand meter charges
to our bill . after checking with Billy
Greg at the WV PSC, Leonard Williams can legally do such. Marge B will
talk with Williams about over the issue and
further action may be taken at that time.
Motion by Paul M , 2nd by Andy to begin offering student memberships for
$5.00. Motion passed with a by laws
change vote coming in 30 days at next meeting.
Motion by Paul M 2nd by Pete to approve Aug 2003 meeting minutes.
Motion by Andy 2nd by Paul to adjourn at 2:35pm
Minutes prepared by Rose. Revised by Andy
CLAY FM MINUTES
AUGUST 26,2003
Meeting called to order at 7:15 Present:Peter T.
Marge B., Andy W., Anita T. Absent: Jim P.,
Tracey D., Paul &
Lindy M., Delbert and Charlotte D., Eric G, Rose C.
Old Business:
· Minutes and treasurers Report postponed until September meeting.
· Rose and Andy have set up a financial program to track expenses,
income and which funds are used for expenses.
Marge, Andy and Rose will met this weekend to complete input of YTD expenses
and income. Rose will then take over
keeping the records.
· Computer Slide show has glitches and is not working, but almost
ready to be set up for public viewing.
· Moved and approved unanimously to change meeting time and date
to accommodate board member Paul Myers who
can only come on Mondays. Andy will contact Tracey and Paul, the remaining
board members who have not paid the
yearly dues.
· Live broadcasts took place 5 days last week.
· Members are invited to travel to bentwood to meet with Brian French,
who has an up and running station at Benwood..
Marge, Andy and Peter expressed an interest in the trip and Andy will make
arrangements with Brian and get back to
them.
· Membership campaign has slowed to a crawl, but we will be refocusing
at the Apple festival. We are behind
projections. A three-panel display has been finished and will be set up
in storefronts around town. Anita will make
contacts with businesses.
· Andy read a list of donations since last month. The public continues
to support us in small ways.
New Business
· Andy and Pete will research the cost of a back up power supply
for the computers. Last week we lost info to due
electrical flicker that was not stopped by surge protectors.
· We will postpone technical support hire until we are further along.
Pete and Andy will continue to donate time to that
effort.
· Rose will do the Secretary /Treasurer work. Marge will do grants.
Jim will be asked to take the Secty/treas position
on the Board.. Names on bank accounts will have to be changed.
· Sarah has agreed to thank you to all donors.
· Rose will be asked to design and publish a quarterly newsletter
for dues paying members to keep them up to date on
out progress. She has designed new brochures that are being distributed.
· We will have a yard sale/ bake sale/ carwash for the Apple festival
on Sept. 20th. Members will be asked to donate
time and talent. A local musician has offered to perform.
· Anita has gone above and beyond to make things happen here at
WYAP. She gave a report on the pane, the
fundraisers and what is going on daily. Needs include broadcast booth in
back room.
· Lucy Cruikshank has 2 probationers (status offense) who may be
good employees. She will be back in touch since we
expressed an interest in giving them a try.
· Motion made and unanimously approved to reimburse Andy for supplies
purchased for station and to grant Anita a
stipend to help with expenses she incurs as a volunteer.
· Andy will wait a month or so for reimbursement for the Dave Reese
equipment that he purchased for live broadcasts.
******************************NEXT MEETING: SEPTEMBER 29, 2003 1
PM.************************************
Clay FM Board Meeting July 22, 2003 6pm
Present: Peter Triplett, Andy Waddell, Sarah Goode, Jim Perdue, Eric Greenleaf
Motion by Andy Second by Eric to accept June meeting minutes. Unanimous
vote
Finances, $504 in savings and $710 in checking, no vote taken The July
5th Open House netted right at $100.
CCHS worker Eric Greenleaf reported: the station is under staffed;
new DHHR worker Nicole is learning quickly and
she and Eric are working on a World War II veterans documentary; there
is a background noise problem when working
on “Irene” computer and no answer is in sight for the issue: the new “live”
broadcasting is now available and they have
been experimenting with it; and, the hope is that more CCHS students will
be working at the station in August.
Andy reported that there are still issues getting connected with the “live”
relay broadcasting method.
Shelly Moore Capito’s office was contacted to intervene with the FCC log
jam in getting LPFM license. Andy reported
that Capito’s office reported back, the new FCC rule eliminating petition’s
to deny over competition issues does NOT
apply to LPFM applicants. Motion by Jim with second by Eric to file
a Clay FM petition to deny against the Sutton
station as well as the Syner Foundation over their attempts to gain access
to our frequency. Unanimous vote.
Consensus given to print up more Clay FM brochures and pit at various businesses
around the county as well as find
a site (empty store front) for a membership campaign poster for Clay FM.
Pete and Andy will work on a slide show
presentation to debut during the Golden Delicious Festival in Sept 2003.
Decision made to establish a “donation” jar or
can at the station for the public.
Discussion on security at the station and the need to lock up money collections.
Jim Perdue volunteered to put a lock
on one drawer or the file cabinet and change the front door lock. Pete
will make new keys for Board members and a list of
who has keys will be established.
Motion by Pete, second by Jim to pay $100 to Angie Dobbins for the new
to us “Dave” computer. Payment to come
from July 5th proceeds.
Motion by Andy, second by Jim to pay Dave Reese $40 from CORA mileage
stipends for many trips to the station
while setting up the live broadcasting operation.
Consensus to have Marge Bragg to determine the membership list and make
sure that all on the Board are members.
Letters seeking dues will be distributed to any non paying volunteers.
Clay FM will participate in the Golden Delicious Festival, Saturday Sept
20 with an Open House, hot dog sale, yard
sale from 2 till 6pm
Decision to host a yard sale at the station August 9th from noon to 5pm.
Volunteers include: Jim, Andy , Pete, and
Sarah will ask Nicole to help out.
Andy reported that property and liability insurance for the station will
cost around $750 a year with quotes from M &
R Insurance, Board of Risk, and Lively Insurance. Consensus: Check with
Sharon Roebuck and bring info to next
meeting.
Pete will dig up a copy of Quick Books to maintain financial control.
Meeting adjourned 7:25pm
Minutes prepared by Andy Waddell
Clay County Communications June 24, 2003 Meeting Minutes
Meeting held at the station with opening at 6pm.
Present: Tracy Dobbins, Eric Greenleaf, Dave Reese, Sarah Goose, Fred Sampson,
Rose Cantrell, Peter Triplet, Andy
Waddell, Jim Perdue
Motion made and passed to approve policy # 2 for the P and P manual
Motion made and passed to change by law article 3 to read: any person may
become a member of this Corporation by
payment of $20.00 annual dues. The change deletes the following 11 words:
or in lieu of dues, services in kind may be
substituted.
Decision made to hold an informal open house yard sale fund raiser July
5th in the afternoon with Andy, Sarah and
Charlotte Davis volunteering to help. Jim Perdue volunteered to round up
some musicians for the event.
Motion made and passed to provide CCHS worker Eric Greenleaf a $50
excellent service stipend.
A list of donation for the last 30 days was passed around. Donations: telephone,
Pete, $25; snacks, Sarah and Andy,
$15; batteries, Andy, $5; Long term loan, monitor, $20, Dave Derby; monitor,
Marjorie Dale Mullins, $25.; monitor, Ray
Woods, $20; ethernet card, $15, Pete; Complete PA system with mixer, 4
mics and all cables, $800, Don Dobbins; strips
memory (loan), Delta Corp, $20; memory (loan), $40, Pete; 30 gig
hard drive (loan) , Delta Corp; dictionary, $5, Lindy
Myers; snacks, $5, Andy; snacks, $8, Marge Bragg.
Motion made and passed to add $15 to the station petty cash fund.
Discussion on attending a CORA conference July 17 18 2003 with Andy, Eric
and Marge ( not in attendance) tentatively
going.
Clay FM now has DSL service , $50 per month. Also, Andy changed the phone
service to the most basic plan
reducing the monthly cost from $72 to $30.
Membership Campaign Report: to date: 24 at $20 each.
Public relations Chair Rose provided two PSAs for immediate release. Board
consensus on wording given.
VP Pete Triplett announced Clay FM was successful with their WV Budget
Digest request for $6500.00 in monies for
emergency broadcast equipment, station security and emergency back up generator.
Triplett felt the money will arrive
mid 2004 at the earliest.
Fred Sampson completed his project of painting the overhead outdoor sign
on top the station with Charlotte agreeing to
paint the windows in the front and rear.
Mention made that Boardster Tracy Dobbins’ “loaner” computer was working
great and the loan period was about to
expire.
Computer guru Dave Reese gave a brief report on how “live” broadcasting
will work when set up. Set up was about
finished with July 5th set as the date for the maiden voyage of real
time broadcasting.
Marge Bragg gas continued to correspondence and telephone communications
with the FCC. Currently Marge is
awaiting reply from a Supervisor and has sent a firm request for assistance.
As of meeting time, no response. Frank
Murphy suggested contacting Congresswoman Capito’s office for assistance.
Board agreed with Andy saying he
would make the contact.
Station listenership statistics were announced. Listenership and average
listening time increasing greatly as well as
listener locations discussed.
Treasurer’s Report to date: Beginning balance May 27 $499.21 (savings)
and $499.21 ending in savings. June 24th
2003 ending balance in checking: $650.00.
Meeting adjourned 7:39pm
Minutes prepared by Andy and Rose
Clay County Communications, LTD
May 27, 2003
Meeting called to order at 6: 00PM by peter T. Members present:
Andy W, Peter T, Paul M, Tracy D, Samantha B, Eric
G Visitors: Marge B, Lindy M, Fred S, Sarah G,
Denise T, Charlotte D, Ashley D, Wendy Absent: Delbert D.
Minutes read and unanimously approved. Treasurer’s report read and unanimously approved.
Old Business:
· CCHS progress update
given by Andy. We have 4 students working and 2 to start 6/2/03. They have
completed
several documentaries and are learning to use the MP3 recorder and to use
Sound Forge.
· Jesse Mahan and Laura
Moore are to start June 2nd. Laura may stay at her current assignment but
we have
interviewed 2 others who are ready and willing to start.
· Insurance is a priority.
Discussion about what should be covered. Tracy will talk to his agent and
get info to Marge
ASAP. We want property liability and contents.
· May 10 Bluegrass Show.
We broke even. We had excellent donations from businesses, and great volunteer
musicians. Discussion included suggestions to have our next fundraiser
elsewhere, to be more aware of the name of the
activity, to use in county musicians, why we had a poor showing (weather,
timing, etc) Samantha suggested a program
for students and will look into using the skating rink an bring a report
to the Board in June.
· Andy will call the Spencer
LPFM station to schedule a road trip in the next few weeks,
· Andy contacted the Charleston
DJ but has not had a reply.
· FCC letter to Peter
Doyle, Chief of Audio Division, presented by Marge to the group. We are
awaiting a reply.
· Each member, please
email Marge with amounts and items or time donated in the last several
months. We need
these in-kind donations documented!
· Tracey will talk to
his dad about mixer and mikes and Sam has a source she will explore for
donated radio
equipment.
· Toshiba has postponed
announcements of grants until June 30, 2003.
New Business:
· We received Budget Digest
$$ 4000 and $ 2500. Thank yous are to be sent by Marge to our senators
and
representatives as well as Gov. Wise.
· Motion and second after
discussion of need to purchase a new computer, limit $375 and a new MP3
player up to
$200. Both needed for new student group and unanimously passed.
· Our CORA request will
be for a project “Exposing the “Do Not Get Involved policies”
· Unanimous decision not
to do a big 4th of July activity. Too much, too soon.
· Motion by AW Second
by Tracy to appoint Rose Cantrell as Marketing Director. Motion passed
· Fred Sampson agreed to paint the up on the roof, white wooden sign.
· Decision made to postpone
vote on by law changes until he next meeting. In addition to the change
in wording to
paying $20 as the only way to become a member, Fred Sampson suggested that
an addition change be made to split the
duties of the Sec/Treas. To two separate positions. Suggestion made
to include this as a discussion item for the next
meeting
· Discussion on duties
for new Marketing Director. Consensus of assembled: Marketing Director
will handle monthly
press releases for the group and manage the membership campaign for Clay
FM
· By Law copies handed out. Discussion on need to make other by
law changes to insure continuity of program goals
and directions. Will be on next agenda
· Discussion on live365.com’s notice of higher rates coming June
1 2003. Live 365 is the streaming agency for our
Internet signal.
· Discussion on the need for two deep leadership at all times while
CCHS workers are on the job; the need for the Board
to make more time for such while DHHR workers are in short supply. Mention
made that Sean Krajesku has been
contacted to check the availability of paid workers from his program who
could serve as adult supervisors. Sean is to
reply sometime this week with answer. Member Fred Sampson suggested that
we go back to completed survey from two
years ago and call up the people who said they would help us.
· Discussion on Gail Dunn conversation from earlier Tuesday May
27. Dunn says she has a worker ready to come to
work at Clay FM as soon as DHHR repairs the person’s vehicle. According
to Dunn, the worker should be ready to
interview next week. Dunn will contact Andy on the matter.
· Volunteers for this week are: Wednesday May 28 AW and MB;
for Thursday Tracy, Pete from 5:15 to 6pm; for Friday,
nothing for sure but Tracy will email Andy concerning his availability
for Friday.
Meeting adjourned 8:40pm
Clay County Communications MEETING MINUTES April 22,2003
Members Present: P. Triplett, A. Waddell, P. & L. Myers, D. Davis,
Visitors: S. Goode, M. Bragg, T. Kerns, E. Greenlief, R. Cantrell and sons
S. Johnson, A. Truman
Meeting called to order at 6:00 PM
Old Business:
Progress report by A. Truman. HRDF employees have completed their first
documentary on Drugs in the schools and
we had a screening of the finished product. Motions made and passed to:
Purchase snacks for workers weekly;
purchase glare screen for computer (Andy), purchase guest book and thank
you cards for people who drop in and help
us (Anita), purchase literature sorter for mail(Andy),.
Andy will contact Dave Reese re: donated computer; Rose will contact school
board. Insurance-discussion about WV
Insurance as a source. Anita or Rose will get contact info to Andy.
Bluegrass show at Big otter on May 10th. Senior center has been reserved
and Andy has contacted some groups this
week. We will appoint a kitchen chairperson. Rose has agreed to do the
PR for the event.
Monthly expenses are within guestimates.
DSL Andy will again contact Rick Umberger. We can wait one more month.
Budget Digest has not yet been announced.
New Business:
Voted to pay Sarah and other volunteers $3.00 each time they stay with
the youth workers. Retroactive to first day she
came. ($650 total for all volunteers.)
Anita reported on the interviewees and we hired Ashley Drake and Sarah
King to start May 5th. Laura Moore and
Jesse Mahan will start June 1st.
Rose Cantrell was voted on the Board of Directors.
Andy gave a report on his visit with the LPFM license holder in Roane County
and a field trip will be planned for after
the Music show.
Delbert reported on Dennis from Charleston who will be volunteering with
us.
Discussion about having student members on the Board. Anita will select.
Vote to have 2 positions for students as
part of their career progression.
Meeting adjourned 7:35 PM Next meeting May 27,2003
Minutes March 25, 2003 Clay County Communications LTD
Meeting called to order by D Davis, pres. 6:10 PM Members present:
D. Davis, M. Bragg, A. Waddell, P. Triplett
Visitors: J. Dozer, R Cantrell
Old Business:
1&2February minutes and treasurers report unanimously approved.
3.No response yet re: free DSL. We will delay one month and Andy will try
to make another contact.
4.Insurance companies are getting very restrictive with new policies. We
have quotes of $500-$700 for property liability
and $ 1700 Board of Risk. We will investigate costs further and decide
on an insurer next month.
5.Sen. Randy White has told us that Sen. Shirley Love has expressed an
interest in the budget Digest for the station,
Our request was submitted and we are hopeful. We should hear by July 1,
2003.
6. Scott Bass, HRDF is out of town until Thursday. We are approved for
6 students. He has a sign up sheet for those
interested and we can set up interviews when he returns.
7. Grant has been submitted to Toshiba. A copy was made available for members
to read.
8. We will contact Wes Holden at Rockefeller’s office re our FCC request
to follow up (Marge)
New Business:
1.Discussion of available times to interview student workers. Andy will
contact Scott and arrange, hopefully for
Tuesday evening. We will have a special meeting after interviews are complete.
Andy will call us to notify of interview
times.
2.Andy will contact Lonnie Burchett at DHHR to ask about Welfare to Work
recipients to work as adult supervisors for
the students. Jeanna Dozer has volunteered 4 hours a week. Delbert will
contact Senior Center (Hershel Shamblin), Andy
will contact CDC.
3.Delbert will prepare a press release with Rose’ help to announce where
we are with the station, membership drive,
recruit volunteers, etc.
4.Budget monthly voted and approved unanimously (Loan secured by grant,
not included) $ 73 telephone $ 30 electric
$ 30 internet $ 10 web host $ 2 Sect, State
$ 30 misc $ 50 DSL $ 225 TOTAL
5.We will begin membership drive. Articles in paper, on website, HE White
Yard sale on April 5 from 8-2. Delbert, Rose
and Andy.
6. Marge will contact Big Otter Senior center for date for May Music Show.
May 10th or 17th 12 t0 4.
7.Web host has been changed due to problems with down time on old host.
Paul Smith made the changes and no
interruption. It is free for a 2 month trial. Andy secured with credit
card and we will reimburse in 2 months if we are
satisfied with the host.
8.Delbert will do desk extension this week. Marge will ask Cliff to do
the coat hooks and shelf, Andy, Pete and Delbert
will look at storage solutions in the attic. Peter will, within 4 days.
come to the station to learn how to do the changes in
broadcast as a back up to Andy.
9. Unanimous vote to authorize Andy to purchase remote recording and broadcast
equipment at $160 or less.
10. ClayFM has given a letter of support to Lynn Romano for her work with
solid waste authority.
11. Donations( see donation log)
12. Due to other commitments, Marge Bragg resigned as Secty/Tres, but willingly
agreed to stay on as a record keeper
and grant writer for Clay FM.
Meeting adjourned at 7:45
NEXT MEETING APRIL 22, 2003
Clay County Communications, LTD
Minutes, February 25,2003
Clay County Communications, LTD
Minutes, January 28,2003
Meeting called to order by Delbert Davis, President at 6:15 PM
Members present: Janice Colegrove, Charlotte &
Delbert Davis, Marge Bragg, Andy Waddell Members absent: Peter Triplett,
Paul & Lindy Myers, Tracy Dobbins, Jim
Perdue
Visitor: Sarah Good
Minutes and treasurers reports read and unanimously approved.
Old Business:
Gas Line- talked to Mr. Habjam about gas service. Testing revealed that
the existing line is leaking and to put new line
under the road would cost about $500; to sleeve $200 plus. Vote to hold
application and use electric for the time being.
Electric- Demand meter is not functional. We will be billed at business
rates with adjustments to previous bills
because of errors in demand billing. If demand exceeds 650-700 kwh then
we will be required to install demand meter.
Key given to Leonard Williams to read and move meter to the outside of
the building at Elk Power's expense. They will
do ASAP so as to not interfere with broadcasting.
New Business:
Grants: Marge contacted state Culture Center and got an overview of 2 possible
grant sources( Challenge America and
a Media Project)for underserved communities and youth. They will send brochures
and have given us helpful
information on programs. We must meet a March 1st deadline on the $ for
$ grant and they will review. As soon as we
receive the packet we will schedule a meeting and give this priority.
We also will contact our legislators for Budget Digest $$ for EAS equipment
and emergency generator.
CORA- We received, and deposited in savings. our first installment on our
CORA Grant. We will prepare a packet for
them and invite them to our Open House .
Rockefeller input to FCC: Unanimous vote to continue working with Wes Holden
who will send the letter on our
behalf to the FCC. He will contact us tomorrow with FCC requirements for
service.
Workforce Investment: Andy and Delbert met with Scott Bass and Andy did
follow up. Unanimous vote enter into
contract to request 6 young adults to start 3rd week in February. They
will be limited to 20 hours a week, 200 hours total.
Job titles will be News Gatherer, Audio Operator and Manager. We will get
resumes and interview for the positions.
Andy will do the contract.
Loan: Motion passed with 1 abstention to apply for a loan of $ 2730 at
a local bank to fulfill the grant proposal from
CORA and use CORA $$ to repay. Mike Lockhart said we can apply locally.
We need copy of minutes authorizing the
loan and By Laws setting forth officers.
Purchase of Clay Radio: Discussion of whether to purchase Clay radio from
Delta or to buy new equipment. Pros and
Cons discussed and unanimous vote to buy out Clay Radio with $2000 down(
contingent on securing loan). Investor in
Clay Radio will write off the $ 500 still owed him or her and donate that
in kind to our new station. We will, therefore, owe
Clay Radio an additional $505. ( Copy of sale proposal attached).
Timeline for on air broadcasting: Unanimous vote to have premier broadcast
on march 7, 2003 beginning at 6 PM. This
will be the 7 year anniversary of our incorporation. We will hold a 50/50
raffle, selling tickets in advance and drawing the
winner on the air.
Fundraisers 2003: Plan to hold 2 shooting matches, 2 music shows, 50/50
raffles and 2 Open Houses.
Recording: Sunday, Feb 2, 2003 after 11 am we will meet at Delta to record
broadcasts and get back on the air on
donated airtime. Sarah, who is considering being a volunteer leader
for our youth will come to see what we do in the
studio.
Phone Service: Andy has been in contact with phone company. We will need
( unanimously voted to request ) line be
run to the station, Andy will apply. He will also continue to try to contact
the representatives that may be able to give us
donated High Speed Internet.
Webmaster: Vote to pay Paul Smith $50 for services already rendered in
setting up our website. he will make changes
as we take over Clay Radio and we will pay additional charges at that time.
Web fee; Vote to advance Peter the $$ to pay our web host fee for the coming
year. Delbert will donate archive
sleeves and Marge, Sarah and Delbert will donate binders
Next meeting: February 25th at 6 PM.